Administrative Assistant II

Pay Rate: $19.00 – $19.32 per hour
Schedule: Monday – Friday, 9:30 AM – 1:30 PM, 20 hours per week.
Location: Cheetowaga, NY 14227
Contract Duration: 1 year

We are seeking an organized, detail-oriented Administrative Assistant II to provide administrative and clerical support to multiple managers and departments. The ideal candidate will have 1–2 years of administrative experience in a fast-paced office environment, strong communication skills, and proficiency in Microsoft Office.

• Manage calendars, schedule meetings, and coordinate travel, lodging, and event arrangements.
• Prepare, proofread, and maintain documents, reports, spreadsheets, and presentations.
• Answer incoming calls, greet visitors, respond to inquiries, and provide professional customer service.
• Maintain departmental databases, filing systems, records, and websites.
• Research, analyze, and summarize information for departmental reports.
• Assist with budget tracking, expense reports, inventory, and office supply orders.
• Coordinate meeting materials, equipment, and logistical arrangements.
• Respond to departmental inquiries and assist with resolving routine administrative issues.
• Handle confidential information with discretion and professionalism.
• Provide administrative coverage and support to other departments as needed.

• High school diploma or GED.
• 1–2 years of administrative or office support experience preferred.
• Intermediate proficiency in Microsoft Word, Excel, and PowerPoint.
• Strong organizational, multitasking, and time management skills.
• Excellent verbal and written communication skills.
• Ability to prioritize tasks, meet deadlines, and work independently.
• Strong attention to detail, problem-solving skills, and basic research abilities.
• Experience preparing reports, maintaining records, and using office applications.
• Professional, friendly demeanor with strong customer service skills.
• Ability to handle confidential information appropriately.
  
  Flexibility to support multiple departments based on business needs.

• Health insurance
• Health savings account
• Dental insurance
• Vision insurance
• Flexible spending accounts
• Life insurance
• Retirement plan

All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.