More jobs:
Executive Assistant
Job in
New York, New York County, New York, 10261, USA
Listed on 2026-10-17
Listing for:
HAIL Partners Limited
Part Time
position Listed on 2026-10-17
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Executive Admin/ Personal Assistant, Business Administration, Virtual Assistant/ Remote Admin
Job Description & How to Apply Below
HAIL Partners is working with a global, highly progressive Private Equity firm based in Midtown. The firm is looking for a high-performing Executive Assistant who will support a Partner and 2/3 other executives. This is a fast-paced and dynamic environment where no two days are the same, ideal for a proactive EA who thrives on challenge, flexibility, and autonomy.
Responsibilities- Manage complex and constantly changing calendars, coordinating heavy scheduling across numerous calendars and international time zones
- Coordinate international travel arrangements, including multi-stop itineraries and varied modes of transport
- Anticipate needs and bring structure, helping the team operate efficiently
- Take ownership of key team events and business-critical meetings, such as offsites and strategic planning sessions
- Act as a central point of contact between senior leaders and a range of internal and external stakeholders, including portfolio companies, investors, and board members
- Liaise confidently across internal teams and external stakeholders, maintaining discretion and professionalism at all times
- Support broader team initiatives and contribute to a positive, high-performance culture
- Collaborate with other Executive Assistants to provide seamless team support
- Handle administrative processes including expense and invoice management (SAP Concur) and updating CRM systems
- 5+ years of administrative/executive support experience, ideally in Private Equity or broader financial services. Working in a fast-paced environment is essential
- Proven experience partnering strategically with senior executives and driving process improvements
- Demonstrates a strong understanding of executive and business priorities, using foresight and initiative to proactively manage time and workload effectively
- A true team player who thrives in a collaborative EA environment
- Strong time management and prioritisation, adept at handling conflicting priorities
- Autonomous decision-making: operates independently, solving complex problems and developing practical, solution-focused plans
- Base salary: up to $132,000 + Overtime
- Hybrid working model (2-3 days a week in the office)
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