Office Administrator

Shape the iconic skyline of New York City! Join HLZAE, a wholly owned subsidiary of Milrose Consultants. We build more than buildings—we build confidence in compliance, restoration, and renewal. As a trusted leader in architecture, building envelope consulting, and façade restoration, we partner with clients to preserve and enhance New York City’s iconic skyline. Our team brings deep technical expertise and a commitment to excellence across every phase of design, inspection, and construction administration.

Shape the iconic skyline of New York City! Join HLZAE, a wholly owned subsidiary of Milrose Consultants. We build more than buildings—we build confidence in compliance, restoration, and renewal. As a trusted leader in architecture, building envelope consulting, and façade restoration, we partner with clients to preserve and enhance New York City’s iconic skyline. Our team brings deep technical expertise and a commitment to excellence across every phase of design, inspection, and construction administration.

We’re looking for an Office Administrator to support the day-to-day operations of our New York City office. In this role, you’ll be responsible for maintaining office facilities, coordinating supplies and vendors, managing reception, and supporting general administrative and employee-related needs. The ideal candidate is organized, proactive, service-oriented, and comfortable balancing multiple priorities to ensure the office runs smoothly and efficiently.

• Maintain the overall organization, cleanliness, and functionality of the office, including reception, mail areas, meeting rooms, kitchens, and other common spaces.
• Managing the office, facilities, kitchen supplies and field equipment, ensuring inventory is maintained, and purchases reflect competitive pricing and employee needs.
• Coordinate office meetings, events, room scheduling, setup, and catering arrangements.
• Provide reception coverage and assist with general office inquiries.
• Coordinate workspace setup and field equipment for new employees.
• Maintain the office directory, shared documents, and intranet resources.
• Ensure meeting rooms are organized and equipped for employee and client use.
• Coordinate document archiving and maintain organized office records.
• Communicate office announcements, updates, and general information to employees via email.
• Provide additional administrative support and assist with special projects assigned.

• At least 3+ years of related experience
• Strong organizational and time management skills, with the ability to manage multiple priorities.
• Excellent verbal and written communication skills.
• Strong attention to detail and a proactive, solutions-oriented approach.
• Ability to work collaboratively with employees across departments, vendors, and external partners.
• Strong customer service and interpersonal skills.
• Proficiency with Microsoft Office and the ability to learn internal systems and office technology.
• Ability to work independently while maintaining a high level of professionalism and discretion.

• Previous experience in office administration, facilities coordination, reception, or a similar administrative support role.
• Experience coordinating vendors, office supplies, facilities maintenance, or office events.
• Experience supporting office security, access management, and general office operations.

• This position is based in New York City.
• Primarily on-site, with 4-5 days per week in the office, depending on business needs.
• Standard working hours are Monday-Friday, 8:30 AM-5:00PM.
• Travel requirements: minimum to none

• Salary Range: $70,000-$75,000 based on knowledge,…