Codes Department Clerk

Salary range: Commensurate with experience

Location: Town of New Hartford, Town Offices

Department: Codes Department

Hours: Full-Time, M-F, 8am-4pm

Job Description:

The Town of New Hartford is seeking an organized, detail-oriented, and personable individual to join our Codes Department as a Codes Clerk. This position plays an important role in daily department operations, providing administrative support, assisting residents and contractors, processing applications, and maintaining departmental records. The ideal candidate is comfortable managing multiple responsibilities, working independently, and providing friendly, professional service to the public.

• Serve as a primary point of contact for residents, contractors, and others seeking assistance from the Codes Department.
• Answer telephone calls, respond to inquiries, and provide information regarding departmental procedures and services.
• Receive, review, and process permit applications, forms, correspondence, and other departmental documents.
• Maintain accurate records, files, reports, and databases.
• Prepare and process departmental vouchers, invoices, purchase orders, and other administrative materials.
• Prepare departmental reports as needed.
• Review documents for completeness, accuracy, and conformity with established procedures.
• Coordinate administrative activities and assist departmental staff with daily office operations.
• Maintain office supplies and perform general administrative and clerical duties.
• Assist with other duties/departmental responsibilities as assigned.

Candidates should possess strong organizational, communication, and computer skills, along with the ability to work independently, manage competing priorities, and interact professionally with the public.

Minimum Qualifications — applicants must meet ONE of the following:

Option A: Possession of an Associate's Degree in secretarial science, office management, office technologies, word processing, business administration, business management, communications, or a related field.

OR

Option B: Graduation from high school or possession of a high school equivalency diploma AND two (2) years of experience performing office and clerical tasks.

NOTE:

1. Verifiable part-time experience will be prorated toward meeting full-time experience requirements.
2. Degree(s) must have been awarded by a college or university accredited by a regional, national, or specialized agency recognized as an accrediting agency by the U.S. Department of Education/U.S. Secretary of Education. If the degree was awarded by an educational institution outside the United States and its territories, the candidate must provide independent verification of equivalency. A list of acceptable companies who provide this service can be found on the Internet at http://(Use the "Apply for this Job" box below).

Candidates will be required to pay the evaluation fee.

• Strong attention to detail and accuracy.
• Proficiency with computers, Microsoft Office Suite, and office equipment.
• Excellent organizational and time-management skills.
• Clear and professional written and verbal communication.
• Ability to exercise good judgment and maintain confidentiality.
• Willingness to learn departmental procedures and municipal operations.
• Ability to establish positive working relationships with coworkers and the public.

Previous experience in a municipal office, Codes Department, or permitting environment is a plus, but is not required.

Location: Town of New Hartford, NY

Department: Codes Department

Salary: Commensurate based on experience.

All jobs within the Town of New Hartford fall under the Civil Service System. All employment application must be approved by Oneida County Civil Service. The link below will take you to the Oneida County Civil Service website page where you can complete applications, apply for civil service exams and more.

The Town of New Hartford is an Equal Opportunity Employer.

8635 Clinton Street

New Hartford, NY 13413

Monday through Friday

8:00 a.m. to 4:00 p.m.