Executive Assistant

• Location 25 West 45th Street,16th Floor,New York, NY, 10036,United States
• Base Pay $ / Year
• Required Degree 4 Year Degree
• Manage Others No

This position provides executive support to the 4

As CEO

This is a key position which will be a mix of core administrative support and core support on organizational special projects.

This individual must perform job responsibilities at the highest level of professionalism in dealings with all levels of staff and management, internally and externally.

The individual will be expected to understand and follow the course of our business transformation and beyond. They will be expected to prioritize the various key projects in motion and working across the teams, they will ensure that the CEO remains ahead and in a position to drive the company forward.

Special Project (ex:proposal development, partner engagement, ELT accountability etc)

Executive and board level transformation initiatives

Development of our business strategy and company operational blueprint

Support the stand up of new business units

Support the stand up of a new business planning process

Collaboration with external strategic experts

Board Management

Work with the CEO and The President, Member Solutions to ensure the board member seats are filled with the development of shortlist for replacement in cohorts with the CEO

Manage the election process for replacement / renewal board members with the President Member Solutions under the oversight of the CEO

Manage the execution of email activation of the CEO to the Exco, board and members to drive the business forward.

Manage the communication with Board member pre, during and post board meeting

Maintain active connection to core board members and Exco

ELT orchestration

Attend ELT (Executive Leadership Team) meetings and track notes and next steps leveraging AI tool

Ensure proper ELT agendas are developed each week in accordance with the company’s strategic direction

Ensure that the CEO deliverables across the ELT are delivered on time including but not limited to

Monthly BU summary

Member & prospect presentations

Ensure strategic onboarding of all new ELT members

Optimized & agentic workflow

Establish and maintain electronic files in the appropriate shared drive, including up-to-date contact information from incoming email and business contacts, etc.

Act as a strategic “gatekeeper” by managing calls/visits in line with the company’s priorities and business focus

Remain available during non-office hours to provide assistance via cell phone & mail

Manage the CEO’s communication cadence

Transformation strategy tracking and CEO mobilization related to this

Weekly ELT meeting support

All company email content curation

All company meetings

Run the all company meeting agenda with HR to ensure that the CEO has the necessary occasion to address the company at large.

Liaise with internal & external executive and administrative assistants on various projects and tasks; collaborate and provide back-up help, if possible

Track dates and email anniversary notes to staff on behalf of CEO

Develop new ways of working which automate the office of the CEO - including but not limited to:

CEO information curation agent across internal and external sources

Automate (voice to written) AI agent summarizing agency visits / meetings / forums / committees

Automated tracking of key 4

As partners

Scheduling & diary & expenses

Plan and manage comprehensive travel arrangements including, but not limited to, coordinating car service, flight/rail/car rental arrangements, hotel accommodations, meal reservations, visa information, and other details of travel. This includes providing detailed itineraries, agenda development, key contact information, meeting…