Executive Assistant

ANV is a global specialty insurance platform operating across the United States, United Kingdom, and Europe. Backed by AmTrust Financial Services and Blackstone Credit & Insurance, we bring together a portfolio of established MGAs and specialist underwriting businesses delivering innovative insurance solutions across multiple markets.

As a rapidly growing platform, ANV combines the strength of established insurance businesses with the opportunity and energy of a scaling organization. We are committed to underwriting excellence, entrepreneurial thinking, and empowering our people to make a meaningful impact as we continue to build the next generation of specialty insurance businesses.

ANVInsuranceisseekingan Executive Assistanttosupportour CFOandCOO,performingawiderangeofadministrativeandexecutivesupporttoensuretheefficientoperationoftheorganization.

• Coordinate International and Domestic Travelandmanagebusyandcomplexschedules .
• Handle/Managealllogisticsoftravel:carpick-up,lodging,flights,meetings,dining reservations
• Preparemonthlyexpensereports
• Register Executive and Direct Reportsforconferences
• PowerPoint,Excel,and Word proficiency
• Strong Organizational aptitude
• Manageallonboardingandnewhiresetup.
• Highvolumephonecoverageandemailscreening.
  
  Setupandclean-upupconferenceroomsbeforeandaftermeetings.(ForF&BandA.V.requirements,mustcoordinatewithproperchannelsinadvance.)
• Preparation(printing,scanning,copying,binding) ofmeeting
• Adhocresearchandclericalprojectsandassortedadministrativetasks
• Performgeneralclericalduties,including photocopying,printing,scanning,filing,faxing,and mailing
• Handlerequestsforinformationanddata
• Resolveadministrativeproblemsandinquiries
• Scheduleandcoordinatemeetings,appointments,andtravelarrangementsformanagersorsupervisors
• Prepareagendasformeetingsandprepareschedules(Preparebindersforconferenceevents)
• Assistwithincomingmailprocessasneeded
• Periodicexpensereportreviews
• Periodic Excelworksheetsastheyareassigned
• Daily briefings,gooverhighlightsforeachday
• Endofthedaybriefing–follow-up(checklistonprojectsandtasks,status update)
• Bookpersonalappointments:
  
  I.E.,Doctor/Dentist/Check-Up
• Runerrandswhenneeded
• Mustbeveryfamiliarwith Microsoft Teams /Outlook Calendar
• Assist Direct Reportswhenneeded
• Office Maintenancebyfilingandorganizingreportsandsensitivematerialsbyplacingtheminproperbindersandfolders.
• Greetincomingclients/guests.
  
  Then,escortthemtodesignatedconferencerooms.
• Arrangediningreservationswhenneeded.
• Confirmallappointmentsforthefollowingday.
• Launchallvirtualmeetings,bethefacilitator(admittingallattendeestothemeeting).

• Musthaveextendedexperienceworkinginacorporateenvironment
• Musthaveahighlevelofinterpersonalskillstohandlesensitiveandconfidentialsituations.
  
  Positioncontinuallyrequiresdemonstratedpoise,tact,and diplomacy.
• Mustbeabletointeractandcommunicatewithindividualsatalllevelsoftheorganization.
• Musthaveknowledgeofavarietyofcomputersoftwareapplicationsinwordprocessing,spreadsheets,databases,andpresentationsoftware(MSWord,Excel,Access,PowerPoint)
• Workrequirescontinualattentiontodetailincomposing,typing,andproofingmaterials,establishing priorities,andmeetingdeadlines.
• Mustbeabletoworkinafast-pacedenvironmentwithdemonstratedabilitytojugglemultiplecompetingtasksanddemands.
• Mustbeveryconsistent
• Mustbeveryprofessionalwitheveryinteraction:emails,phone,in-personwithbothinternalandexternalguests) especially clients.
• Mustadheretoofficedresscodeandappearance.

Bachelor's Degree; three or years of experience in a financial, insurance, or similar corporate environment; or equivalent combination of education and experience.