Executive Administrator

Founded on the Upper East Side of New York City by brothers Jay and Kevin McLaughlin, J.McLaughlin was built on a simple idea: great style feels personal.

From a single neighborhood shop to nearly 200 stores nationwide, we have always believed in being local and loyal—to our customers, our communities, and one another. Today, nearly 1,000 employees bring the brand to life across the country, from Maine to Maui.

For over 20 years, our corporate home has been in Greenpoint, Brooklyn, where creativity, craftsmanship, and collaboration continue to shape our next chapter.

Giving back is part of who we are. We support the communities we serve through local partnerships, charitable initiatives, and a belief that businesses should leave places better than they found them.

We are seeking an Executive Administrator reporting to the Head of HR & Chief of Staff. This role provides executive support, office administration, and operational coordination for senior leadership. This role is ideal for a professional with 2+ years of experience who enjoys managing both executive priorities and the day-to-day functions of a dynamic office environment.

The Executive Administrator will serve as a trusted partner to leadership by managing calendars, coordinating meetings and travel, supporting office operations, facilitating cross-functional projects, and ensuring an exceptional employee and visitor experience. The ideal candidate is resourceful, service-oriented, adaptable, and thrives in a fast-paced, collaborative workplace.

This position is primarily based in our Greenpoint, Brooklyn office and follows a hybrid schedule, dependent on role and business needs.

Essential Functions*:

• Help ensure smooth communication and coordination across functions.
• Serve as a liaison between executives and internal departments.
• Build strong partnerships across the organization and serve as a trusted resource for employees.
• Support company-wide communications, leadership meetings, and special events.
• Facilitate information flow between teams and help drive alignment on priorities.
• Promote a positive, professional, and service-oriented culture.

• Serve as a primary point of contact for day-to-day office operations and administrative needs.
• Coordinate office supplies, equipment, inventory management, and vendor relationships to ensure a well-functioning workplace.
• Support conference room scheduling and manage shared workspace resources.
• Coordinate employee and executive office visits, leadership meetings, and company events.
• Welcome and support visitors, candidates, and external partners to ensure a professional and positive experience.
• Maintain office procedures, contact lists, seating charts, and organizational directories.
• Process office-related invoices, purchase requests, and expense documentation.
• Partner closely with Human Resources, Information Technology, Finance, and Facilities teams to support workplace initiatives and employee experience programs.
• Identify opportunities to improve operational efficiency, organization, and workplace effectiveness.
• Support emergency preparedness and business continuity activities as needed.

• Manage complex calendars, scheduling meetings across multiple stakeholders and time zones.
• Coordinate internal and external meetings, including agenda preparation, logistics, materials, and follow-up actions.
• Screen and prioritize incoming communications on behalf of executives.
• Draft correspondence, presentations, reports, and executive meeting materials.
• Arrange domestic travel, itineraries, accommodations, and expense reporting.
• Prepare executive briefing materials and organize key business information.
• Track action items and ensure timely follow-up on leadership priorities.
• Handle highly confidential information with discretion and professionalism.

• Assist with day-to-day administrative operations for the executive team.
• Maintain organized files, records, contracts, and critical business documents.
• Support budget tracking, invoice management, and vendor coordination.
• Assist in developing processes, templates, and workflows that enhance team productivity.
• Coordinate logistics for leadership offsites, town halls, and strategic planning sessions.

• Other related duties as assigned

Please note this job description is not…