Agent Assistant – Paradigm Talent Agency , NY Admin, Finance & HR

An Agent Assistant is responsible for performing a variety of administrative tasks to provide support to the agent in all client and internal matters. The role provides the Agent Assistant a broad understanding of the entertainment industry in general and the representation business in particular. Possibility of elevation to Department Coordinator and eventual promotion to Covering Agent exists for top performers.

• Maintain call log and take detailed messages/notes
• Set and confirm meetings for agent and clients
• Generate submissions for potential buyers, per the direction of the agent
• Order scripts, headshots, or client video samples to be sent to casting, producers and/or studios, per the direction of the agent
• Attend industry readings and shows on behalf of clients and colleagues
• Research current theatre trends and distribute theatre reports to the department
• Read scripts and write coverage associated with the projects their agent is covering
• Keep an accurate log of all incoming and outgoing submissions
• Interact with Accounting department to track money due to clients
• Maintain and update company databases
• Create and maintain booking reports and contracts
• Process New Client paperwork
• Prepare Expense Reports and Travel Requisition forms
• Maintain office filing as needed
• Take on additional tasks and responsibilities as assigned

• Must have a genuine interest in theatre and live entertainment
• Must have high level of interpersonal skills to handle varied personalities and sensitive situations
• Position requires demonstrated poise, tact and confidentiality
• Work requires excellent attention to detail, ability to prioritize and meet deadlines
• Computer literacy is a must