Program Support Specialist II

• Job Type: Officer of Administration
• Bargaining Unit:
• Regular/Temporary:
  Regular
• End Date if Temporary:
• Hours Per Week: 35
• Standard
  
  Work Schedule:
• Building:
• Salary Range: $70,000 - $73,000

The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

The Student Research division within Medical Education at Columbia Vagelos College of Physicians and Surgeons (VP&S) fosters a dynamic environment that supports the development, execution, and evaluation of student-led scholarly activities.

The Program Support Specialist II provides administrative and operational support to the Global Pop and Student Research programs within the Office of Medical Education. This role plays a key part in ensuring effective program coordination, student engagement, and data tracking to advance education and research initiatives.

• Supports Global Pop, Student Research, and NIH Summer Research programs with logistics, communications, and basic database management.
• Assists in the coordination of the Global Pop summer research program, including:
  • Communicating with mentors and distributing applications.
  • Supporting application review and participant selection.
  • Processing stipend requests and tracking expenses.
• Provides logistical support for annual student research events, including the Dean’s Research Fellowship, MD/MS Research Symposium, and Student Research Day.
• Assists in the preparation of materials and reports for program evaluation and donor stewardship.
• Maintains shared program resources such as inboxes, drives, and websites.

• Tracks student research participation and maintains accurate records for reporting.
• Assists in preparing data summaries and program reports for leadership review.
• Ensures compliance with data collection requirements related to program funding and reporting.

• Assists in developing and distributing assessment tools to measure program effectiveness and participant experience.
• Collects, compiles, and analyzes survey and evaluation data.
• Prepares reports summarizing assessment findings and makes recommendations for program improvements.
• Works with leadership to ensure assessment methods align with program goals.

• Supports the coordination of the MD/MS dual-degree program application process.
• Assists with processing applications, tracking submissions, and ensuring compliance with program requirements.
• Oversees portions of the Global Pop summer research program application process, ensuring deadlines are met and applications are reviewed efficiently.
• Maintains application records and ensures accurate documentation for reporting purposes.

• Assists with collecting data for grant applications and renewals.
• Tracks key student demographic data to support funding efforts.

• Serves as a point of contact for students, providing accurate information on program requirements.
• Coordinates communications between students, faculty mentors, and institutional stakeholders.
• Provides guidance to federal work-study students or junior administrative staff as needed.

• Stays informed on best practices in medical education and student research.
• Participates in professional development opportunities.
• Perform other duties as assigned by leadership.

• 3 years related experience
• Bachelor's degree or equivalent in education and experience required