Executive Assistant

We are looking for a New York City-based Executive Assistant to support one of our senior executives. This is an opportunity for an experienced, highly organized professional who thrives in a fast-paced environment and enjoys being a trusted partner to senior leadership. Working closely with the executive and key stakeholders across the organization, this individual will help manage a demanding schedule, coordinate extensive travel, and keep priorities and key business activities moving forward.

The ideal candidate is proactive, resourceful, and detail oriented, with the ability to anticipate needs, exercise sound judgment, and adapt quickly to changing priorities. They are a strong communicator who can build relationships across the organization, handle sensitive information with discretion, and balance multiple responsibilities while maintaining a high level of accuracy and professionalism.

This role requires the ability to navigate a complex and frequently changing schedule and coordinate a significant volume of travel. This individual will bring structure and focus to the executive’s day, anticipate needs and potential conflicts, and ensure important meetings, commitments, and follow-up items stay on track. Success in this role requires flexibility, excellent judgment, and the ability to stay several steps ahead in a dynamic environment.

This role is based in New York City and requires an on-site presence four days per week.

• Manage a complex and highly dynamic executive calendar, balancing competing priorities, frequent changes, and business needs.
• Coordinate travel, including detailed itineraries, accommodations, transportation, last-minute changes, and expense reporting.
• Anticipate scheduling, travel, and logistical needs and proactively address conflicts or changes.
• Prepare meeting agendas, materials, presentations, correspondence, and other business materials.
• Serve as a key point of contact for internal and external stakeholders, ensuring timely and professional communication.
• Coordinate meetings, events, offsites, and other executive engagements.
• Track follow-up items and key commitments to help ensure priorities remain on schedule.
• Manage confidential and sensitive information with a high level of discretion and professionalism.
• Provide proactive administrative and operational support, adapting quickly to changing priorities and business needs.

• Bachelor’s degree preferred, with 5–12 years of experience supporting senior executives or business leaders.
• Demonstrated experience managing complex executive calendars and high-volume travel.
• Exceptional organizational skills and attention to detail, with the ability to manage multiple priorities and frequent changes.
• Strong judgment and discretion when handling confidential or sensitive information.
• Excellent written and verbal communication skills, with the ability to interact professionally with senior leaders and external stakeholders.
• Advanced proficiency in Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams.
• Highly proactive and resourceful, with the ability to anticipate needs, solve problems independently, and stay several steps ahead.
• Flexible and adaptable, with the ability to remain composed and organized in a fast-paced environment.
• Experience supporting leaders in construction, real estate, professional services, or similarly fast-paced industries is a plus.
• Embodies Suffolk’s Core Values:
  Passion, Integrity, Hard Work, Professionalism, and Caring.

While performing the duties of this job, the employee is regularly required to sit for long periods of time; talk or hear; perform fine motor, hand and finger skills in the use of a keyboard, telephone, or writing.…