Executive Assistant Job New York New York USA,Administrative/Clerical

Location: New York

Attain is looking for a highly organized, proactive, and resourceful Executive Assistant to support our President & COO and other senior leaders of the Enterprise business and help manage day-to-day operations at our New York office
In this role, you’ll manage executive calendars, coordinate travel and meetings, assist with company events, and help keep our office running smoothly. You’ll work closely with leadership, employees, and external partners to ensure priorities are organized and things get done efficiently
The ideal candidate is detail-oriented, adaptable, and comfortable juggling multiple priorities while maintaining a high level of professionalism and discretion. We’re looking for someone who takes initiative, anticipates needs, and enjoys finding ways to make things easier for those around them
Manage and maintain complex executive calendars, coordinating internal and external meetings across multiple time zones while proactively identifying scheduling conflicts and prioritizing competing requests
Coordinate domestic and international travel arrangements, including flights, hotels, ground transportation, and detailed itineraries, while managing last-minute changes as needed
Serve as a primary point of contact for scheduling and coordination with internal stakeholders, external partners, clients, and other executive assistants
Anticipate executive needs and proactively manage logistics, follow-ups, and administrative priorities to ensure seamless day-to-day operations
Coordinate executive meetings, arranging conference rooms, managing technology and catering needs, and ensuring all logistics are handled
Assist with planning and coordinating company meetings, leadership offsites, client visits, and other internal and external events
Prepare, organize, and maintain documents, presentations, meeting materials, and other executive communications as needed
Manage and process executive expenses, reimbursements, and other administrative requests
Partner cross-functionally with teams including People Operations, Finance, IT, and Office Operations to support executive priorities and company initiatives
Handle sensitive and confidential information with the highest level of professionalism, discretion, and sound judgment
Manage the workspace environment of our physical office, including, but not limited to
Supply ordering, restocking and maintenance of office supplies and swag
Replenish and maintain office kitchen with coffee, beverages and snacks
Manage deliveries to the office (third-party delivery services and grocery)
Support planning and coordination of office outings; including happy hours and restaurant reservations and/or activities for team events
Coordinate on-site weekly lunches for the office
Support on-site interview coordination; greeting candidates upon arrival and managing the process throughout the day
Welcome new hires on their first day and ensure desk, equipment and keyfob allocation is complete prior to their first day

Experience coordinating meetings, travel, or company events
Ability to leverage AI tools and AI workflows to streamline processes, improve workflows, and increase efficiency
1+ years of administrative or executive support experience, preferably in a fast-paced environment
Excellent written and verbal communication skills
Ability to handle sensitive and confidential information with discretion
Strong organizational and time management skills, with the ability to manage multiple priorities
Proficiency in Google Workspace and familiarity with Slack or similar internal communication tools
Professional, approachable, and comfortable interacting with executives, employees, and external partners
Strong attention to detail and problem-solving skills
Ability to adapt quickly to changing priorities and last-minute requests
Proactive, resourceful, and comfortable working independently