Executive Assistant

Location: New York, NY

Schedule/Shift: Monday-Friday, 9:00 AM-6:00 PM

Pay: $40.00 per hour 26-11121

The Executive Assistant provides high-level administrative support to two senior executives overseeing media acquisition, customer strategy, and sports marketing within a direct-to-consumer streaming business. This role manages complex calendars, travel arrangements, expense reporting, executive communications, and cross-functional coordination while supporting marketing campaigns, media planning cycles, and live sporting events. The ideal candidate is highly detail-oriented, discreet, adaptable, and skilled at managing competing priorities while maintaining strong relationships with internal and external stakeholders.

• Manage complex calendars, meeting schedules, travel arrangements, and expense reports for two senior executives.
• Coordinate meetings across teams and locations, including agendas, room reservations, technology setup, visitor access, and catering.
• Serve as a central point of contact for communications and coordination among executive leadership, marketing teams, agency partners, and external stakeholders.
• Support administrative planning and scheduling for marketing campaigns, media planning cycles, and major live sporting events.
• Manage competing priorities, track follow-up items, and ensure timely completion of administrative tasks and special projects.
• Prepare, organize, and handle confidential business documents, strategic presentations, and sensitive performance information.
• Conduct market, organizational, and other research to support executive decision‑making.
• Coordinate with administrative professionals and internal Facilities, HR, and Operations teams to resolve day‑to‑day business needs.
• Build effective working relationships across departments and support additional leaders with scheduling and administrative tasks as needed.
• Exercise sound judgment and initiative when managing executive priorities, communications, and routine decisions.

• Minimum of 3-5 years of administrative experience supporting Vice Presidents or more senior executives.
• Demonstrated experience managing executive calendars, expenses, meetings, and multiple competing priorities.
• Proven ability to handle confidential information with discretion and professionalism.
• Strong judgment, diplomacy, initiative, and decision‑making skills.
• Excellent written, verbal, and telephone communication skills.
• Strong organizational, analytical, interpersonal, and time‑management skills.
• Proficiency with Google Workspace (G Suite) and other business productivity tools.
• Ability to work effectively under pressure in a fast‑paced, evolving environment.
• Ability to communicate professionally with stakeholders at all organizational levels, including senior leaders and external partners.
• Ability to work independently and collaboratively as part of a team.
• Demonstrated flexibility, resourcefulness, attention to detail, and a consistently professional demeanor.
• Ability to work onsite in New York City, Monday through Friday, from 9:00 AM to 6:00 PM.

• Bachelor's degree or equivalent combination of training and experience.
• Experience in media, streaming, digital technology, marketing, or media planning.
• Experience supporting sports marketing teams or live sports entertainment initiatives.
• Experience coordinating projects involving global teams and multiple business functions.
• Ability to anticipate executive needs and make routine decisions on behalf of supported leaders.

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