Administrative Assistant; Bilingual in Russian​/English; Holocaust Survivor FSU

Job Category: Admin-HSP

Requisition Number: ADMIN
002254

• Posted :
  October 20, 2026
• Full-Time
• Hybrid

Showing 1 location

Brooklyn, NY 11224, USA

Position Summary :
Performs administrative and business tasks for the program/department, in addition to general clerical office duties.

• Answers and screens telephone calls; provides basic information to callers and routes calls to appropriate staff.
• Receives incoming mail and routes to appropriate staff.
  
  Prepares outgoing mail and ensures proper delivery.
• Maintains inventory and orders office supplies as needed. Works with Facilities Management Department to ensure that proper inventory control and ordering protocols are followed.
• Maintains departmental filing systems.
  
  Files correspondence and other records.
• Maintains and updates client mailing list; creates labels and facilitates mailings to clients and others.
• Assists in the preparation of monthly service summary and statistical reports, and other required documentation, according to departmental standards.
• Greets visitors, ascertains nature of business, and directs visitors to appropriate staff member.
• Assists with Department/Division with submission of check requests and invoices, including staff reimbursement for travel expenses.
• Makes copies of correspondence or other printed material, scans documents and transmits faxes related to department activities.
• Assists with data entry in electronic client record keeping system.
• Prepares confidential reports, correspondence and other materials for Department/Division director.
• Assists with coordination of client transportation to social programs and events.
• Performs other related duties as required or assigned.
• Adheres to organization’s standards by completing annual mandatory trainings in a timely manner on topics including – but not limited to – Sexual Harassment Prevention Training, IT Security Awareness, Compliance, OSHA, HIPAA and any other training the organization may deem necessary in regards to regulatory compliance or good business practices.
• Adheres to the organization’s policy in regards to absenteeism and appearance

Salary Range : $20 - $23 per hour commensurate with experience.

Job Competencies & Minimum Qualifications :

• Associate’s degree (A.A.) or two-years of college or technical school or high school diploma with related experience.
• Two years related experience or equivalent combination of education and experience
• Experience in working with seniors preferred
• Computer knowledge is a must. Must be proficient in Word, XL and Power Point
• Problem solving abilities while multi-tasking; ability to exercise sound judgment
• Excellent verbal and written communication skills
• Excellent customer service and organizational skills

Working Conditions/Physical Demand :

• Business office environment with phone and computer use.
• Must frequently lift and/or move up to 25 pounds and occasionally lift and /or move up to 100 pounds.

Expert

Associates or better in Other.

Technical/other training or better in Other.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
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