Office Services Manager, SG

Position: Office Services Manager, SG-23
Location: New York

Position Information NY HELPS:
No55-b/c Eligible:
No

Agency:
Financial Services, Department of

Title:

Office Services Manager, SG-23

Occupational Category:
Administrative or General Management Salary Grade: 23

Bargaining Unit: PS&T - Professional, Scientific, and Technical (PEF)
Salary Range:
From $90582 to $114585 Annually

Employment Type

:
Full-Time Appointment Type :

Permanent

Internship:
No Jurisdictional Class :

Competitive Class

Travel Percentage : 10%
Schedule Workweek :
Mon-Fri Hours Per Week : 37.5

Workday From : 8 AM To : 6 PM Flextime allowed? :
No Mandatory overtime? :
No Compressed workweek allowed? :
No Telecommuting allowed? :
No

Location County :
New York Street Address :
One State Street :
City :
New York City State: NY Zip Code: 10004

Job Specifics Duties Description :
The New York State Department of Financial Services seeks to build an equitable, transparent, and resilient financial system that benefits individuals and supports business. Through engagement, data-driven regulation and policy, and operational excellence, the Department and its employees are responsible for empowering consumers and protecting them from financial harm; ensuring the health of the entities we regulate; driving economic growth in New York through responsible innovation;

and preserving the stability of the global financial system.

The Department of Financial Services is seeking candidates for the position of Office Services Manager in the Office Services and Facilities Management Unit. Some travel may be required for this position. Duties include, but are not limited to, the following:
• Manages agency space and facility operations, including planning, procurement, and coordination of maintenance, repairs, preventative services, and tenant alterations;
• Ensures efficient utilization of space and continuity of operations;
• Directs and administers office services operations, including development and implementation of procedures;
• Ensures compliance with agency policy and management directives;
• Monitors workflow and service delivery for efficiency and effectiveness;
• Oversees records management, purchasing activities, and inventory control functions;
• Maintains and updates intranet content;
• Evaluates operations and implements process improvements;
• Supervises office services staff and coordinates activities related to employee onboarding, changes, and separations;
• Assigns work, monitors performance, and ensures timely completion of assignments;
• Manages mailroom and courier operations in compliance with applicable regulations;
• Coordinates vendor services for facility-related functions, including maintenance, cleaning, and disposal;
• Monitors service agreements and contractor performance;
• Monitors building access systems;
• Coordinates emergency preparedness and workplace safety initiatives, including ergonomics programs; and
• Ensures compliance with safety regulations, lease agreements, and contractual obligations.

Minimum Qualifications :
Appointment Method:
List Appointment:
Candidates must be reachable on the Civil Service eligible list for 38-147010.Transfer:
Candidates must have one year of permanent competitive service in a title eligible for transfer via Sections 70.1 or 52.6 of the Civil Service Law. Information regarding transfer eligibility may be available on the Civil Service Career Mobility Office website.

Please note that under Civil Service Law, an employee cannot have two consecutive upward 70.1 or 52.6 transfers without an intervening eligible list appointment if such transfers would exceed two salary grades.

Minimum Qualifications:

One year of service as an Assistant Office Services Manager; OR one year of service as a Chief Clerk, Chief Mail & Supply Clerk, Public Buildings…