Registrar- A00067

The Registrar will serve as the steward of student data and be responsible for managing all processes related to the student life cycle, from enrollment to degree completion. This position will also ensure that all regulatory reporting requirements are submitted on a timely basis. The Registrar will report directly to the Associate Vice President of Data Analysis, AI and Strategy, and Executive Director of Financial Planning and Academic Operations within the Office of the Provost.

The ideal candidate will be able to leverage technology to improve registrar processes in order to enhance the student experience and promote student success. This individual will also demonstrate key team-building qualities and be able to provide training and guidance to junior team members.

• Deputy University Registrar
• Associate Registrar for Commencement & Curriculum
• Associate University Registrar for Data Analysis and Reporting

• Assistant University Registrar for Strategic Scheduling, Calendaring & Curriculum
• Assistant University Registrar for Conferral, Commencement & Compliance
• Assistant University Registrar for Records, Registration & Processing
• Registrar Scheduling Specialists
• Student Record Specialists

Regulatory Compliance, Records & Reporting

• Review and strengthen data gathering and reporting systems
• Lead necessary change management to make systems more efficient and functional
• Interpretation and enforcement of current federal regulations related to student records management and regulatory reporting requirements
• Regulatory reporting to Student Clearinghouse, New York State and Federal agencies
• Provide FERPA training to all employees with access to student records
• Maintain the University’s student records, including archived student records, in all formats according to industry standards and the requirements of accreditation agencies
• Oversight of the preparation and dissemination of student Dismissal, Probation, and Dean’s List data

Office Leadership, Operations & Staff Development

• Hiring, training, mentoring, and assessment of Registrar Office staff
• Development of Standard Operating Procedures and calendar for Registrar Office processes
• Lead assessment and effectiveness of the organizational structure on a regular basis
• Lead professional development activities and represent the University to outside organizations

Academic Operations, Scheduling & Graduation

• Participate on academic committees such as Undergraduate Curriculum Committee, Graduate Curriculum Committee, etc.
• In coordination with the Office of Academic Affairs, set up procedures to ensure the college’s academic policies are complied with consistently, including classroom scheduling, degree audit, graduation, transfer credit entry, transcript processing, record-keeping, and related reporting including revisions of polices as necessary
• Ensure the academic course schedules meet the demands of Mercy’s students while balancing fiscal resources
• Lead academic administrators in the development and publication of semester course schedules
• Oversee the preparation of the Academic Calendar and Catalogs
• Lead all Registrar Office Commencement activities that include managing degree conferrals, providing honors designations, commencement and program preparation
• Other duties related to the functions of the Registrar’s Office, as well as additional responsibilities assigned by the supervisor

Technology, Data & Institutional Collaboration

• Effectively utilize Ellucian Banner to manage, maintain, and access information accurately and efficiently in support of operations, processes, and institutional objectives.
• Lead all IT projects related to…