Admin Assistant - Brockport, NY - Day Services

Job Category
:
Administrative Assistant

Requisition Number
: ADMIN
002789

• Posted :
  September 16, 2026
• Full-Time

Showing 1 location

Lowry Day Hab | 6205
Brockport, NY 14420, USA

• Pay or shift range: $18 USD to $20 USD
  The listed salary range reflects the budgeted compensation for this position. Final offers may vary based on factors such as the candidate’s experience, education, qualifications, and other job-related considerations.

Lifetime Assistance – Admin I:
Residential Services and Supports
Make an Impact. Create Joy. Shape the Future.

At Lifetime Assistance, our mission is to foster independence, dignity, and respect for individuals with intellectual and developmental disabilities. Working with us goes beyond just a job—it’s a chance to transform lives, including your own.

Job Title: Admin Assistant I
- Brockport, NY
- Day Services
Location: Brockport, NY, 14420
Department: Day Services
Reports To: Community Integration Coordinator (CIC)
Employment Type: Full-Time, Non-Exempt
Starting Wage: $18.00-$20.00/hour
Schedule: Monday - Friday 7:30am-4:00PM

• No-Premium Health Insurance: Access comprehensive healthcare without added cost.
• Education Support: Tuition assistance, scholarships — 50% off tuition for two courses per semester plus up to $3,000 scholarship per semester — plus micro-credential stipends up to $750 and SUNY partnerships.
• Paid Training &
  
  Coaching:
  
  Receive hands-on onboarding with a Success Coach, immersive learning, e-learning, and ongoing paid training.
• Career Growth: Clear pathways to advancement, leadership training, and coaching support.
• Work-Life Harmony: Generous paid time off and supportive scheduling.
• Join a Caring Culture: Be part of a compassionate, mission-driven team that values every person — both those we support and our employees alike.

• Prepare and distribute correspondence, reports, rosters, and program documentation.
• Maintain organized filing systems and accurate program records.
• Answer incoming calls and greet visitors in a professional and welcoming manner.
• Sort and distribute incoming mail to appropriate program staff.
• Monitor office supply inventory and notify leadership when equipment or materials need maintenance or replenishment.
• Receive and submit daily attendance records to the Business Office to support accurate and timely service billing.
• Assign and distribute purchase orders for program sites.
• Assist with maintaining and updating the purchase order tracking system.

• Attend meetings as requested and record meeting minutes.
• Distribute finalized meeting minutes and assist with follow-up administrative tasks.

• Support the Community Integration Coordinator with program-related administrative tasks.
• Maintain compliance with agency policies and regulatory requirements including OMR/DD, Medicaid, and HIPAA standards.
• Represent the program professionally in all internal and external communications.

• Minimum 2 years of secretarial or clerical experience required.
• Associate’s degree in Secretarial Science or a related field preferred.
• Proficiency in Microsoft Word, Excel, and Access required.

• Ability to read and interpret written instructions and correspondence.
• Strong written and verbal communication skills.
• Comfortable interacting with staff, program participants, and visitors in both individual and small group settings.

• Ability to follow written, oral, and diagram-based instructions.
• Strong organizational skills and attention to detail.
• Ability to resolve routine administrative challenges using sound judgment.

• Mission-Driven…