Grants & Administration Lead; Hybrid; Drive Grants & Ops

Grants & Administration Manager at Private Foundation in Midtown (Hybrid)

• New York, NY

Our client, a private foundation based in Midtown, is seeking a highly organized and detail-oriented Grants & Administration Manager to join its dynamic team. The foundation supports organizations across different sectors, working closely with the board, and team. This is a hands-on role overseeing the grant lifecycle and key administrative functions, including board and staff scheduling, meeting coordination, grants management, and recordkeeping.

The ideal candidate is proactive, meticulous, and comfortable managing detail-intensive processes while working closely with senior stakeholders in a small, collaborative environment.

RESPONSIBILITIES:

• Manage staff and board scheduling, meeting preparation, materials, and minutes
• Manage the full grant lifecycle in the database system
• Maintain accurate grant and organizational records
• Track key deadlines and follow-up items related to grants and administrative processes
• Work closely with the Executive Director, Program Managers, board, andteam on day-to-day coordination
• Identify opportunities to improve administrative systems, processes, and workflows
• Assist with additional administrative needs and special projects as needed

REQUIREMENTS:

• 3-5+ years of relevant experience managing / supporting administrative and detail-intensive processes
• Exceptional organization, accuracy, attention to detail, and follow-through is a must!
• Strong judgment and discretion
• Experience working with databases; grants management system experience is a plus
• Proactive and resourceful, with the ability to take ownership of processes from start to finish
• Ability to work effectively both independently and collaboratively
• Administrative orproject management experience in financial services is a plus
• Positive, flexible, and team-oriented

SALARY:
$95–$110K (DOE) + Discretionary Bonus Opportunity + Benefits

HOURS:
9:00am-5:00pm (with flexibility if needed) | In-office 3x/week

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