Administrative Associate

Location: New York

Job-ID Reference
26-01854

Remote
50% Remote Administrative Associate Job Number: 26-01854

Find your next opportunity in the Financial Services Industry. ECLARO is looking for an Administrative Associate for our client in New York, NY.

ECLARO's client is one of the largest mutual life insurance companies and provides long-term care insurance, mutual funds and retirement-plan services across the US. If you’re up to the challenge, then take a chance at this rewarding opportunity!

Position Overview:

The Multimedia & Design team is seeking an Administrative Associate to provide operational and administrative support for our internal creative studio within Client's Corporate Communications Department.

This position plays an important role in creating a welcoming, organized, and responsive environment for employees, clients, freelancers, vendors, and guests visiting the studio, while supporting the team's day-to-day operations.

Responsibilities:

Serve as the first point of contact for employees, clients, freelancers, vendors, and guests, providing a welcoming and professional experience while supporting the day-to-day operations of the studio.

Provide primary coverage for the main studio phone line and visitor access, including greeting guests and assisting with entry into the studio.

Maintain the appearance, organization, and readiness of the studio's shared spaces, including conference rooms, reception, pantry, and common areas. Coordinate office and studio supplies, catering, maintenance requests, and other operational needs to help ensure the studio is ready for daily operations, meetings, and client visits.

Provide administrative support to Multimedia & Design leadership, including calendar coordination, travel arrangements, expense reports, document preparation, meeting scheduling, and other administrative support as needed.

Coordinate purchasing requests, monitor orders and deliveries, communicate status updates, and follow through until requests are completed.

Receive and coordinate incoming and outgoing deliveries, including UPS, Fed Ex, and messenger services.

Support operational workflows through data entry and administrative support in Media Pulse and other internal business systems.

Assist with proofreading, formatting, and preparation of documents and presentations as needed.

Support Operations & Administration initiatives, special projects, team meetings, catered lunches, and other administrative assignments as needed.

Qualifications:

Administrative experience in a corporate or professional office environment.

Proficiency with Microsoft 365 applications, including Outlook, Teams, Word, Excel, PowerPoint, and Copilot.

Comfortable learning new technologies and internal business systems, including Media Pulse.

Excellent organizational, written, and verbal communication skills.

Strong customer service and interpersonal skills.

Strong attention to detail with the ability to manage multiple priorities.

Ability to work independently and collaboratively in a fast-paced environment.

Professional, dependable, and committed to following through on assignments.

Preferred Experience:

Experience working in a corporate communications, creative, multimedia, or production environment.

Experience using Media Pulse.

If hired, you will enjoy the following ECLARO Benefits:401k Retirement Savings Plan administered by Merrill Lynch Commuter Check Pretax Commuter Benefits Eligibility to purchase Medical, Dental & Vision Insurance through ECLAROIf interested, you may contact:
Melissa Francisco

Melissa Francisco | Linked In

Equal Opportunity

Employer:

ECLARO values diversity and does not discriminate based on Race, Color, Religion, Sex, Sexual Orientation, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status, in compliance with all applicable laws.