AWI Operations and Engagement Coordinator

Position: Operations and Engagement Coordinator
Status: Regular, Full-time, Exempt
Department: Adirondack Watershed Institute (AWI)
Reports to: Executive Director

Description:
The Operations and Engagement Coordinator provides administrative, operational, and
communications support to the Adirondack Watershed Institute (AWI). This position helps
ensure efficient day-to-day operations while supporting organizational communications,
outreach, and engagement efforts. The role is responsible for maintaining organizational systems
and records, coordinating communications and development efforts, coordinating internal and
external events, and assisting with the production of publications, reports, digital content, and
marketing materials that advance AWI’s mission.

• Track and maintain organization-wide performance metrics, data, reporting systems, and administrative records.
• Manage organizational contact databases, mailing lists, donor records, and general correspondence.
• Establish and maintain grant writing, fundraising, and reporting calendars, assisting with grant proposals and serving as a liaison to the college’s grant office.
• Coordinate office operations, including purchasing, inventory management, vendor and facility relationships, filing systems, and administrative procedures.
• Coordinate scheduling and logistics for internal and external meetings, events, workshops, and organizational activities, including calendars, materials, registrations, and follow-up communications.
• Assist with development and implementation of AWI's communications plans, calendars, and outreach strategies.
• Create, schedule, and manage content across social media, email marketing, newsletters, websites, blogs, and other communications platforms.
• Draft, edit, format, and design reports, publications, presentations, newsletters, promotional materials, and other organizational communications.
• Maintain and update website content, digital resources, and communications materials to ensure accuracy and consistency.
• Represent AWI as needed at campus, community, and other public-facing events including staffing information tables.
• Coordinate and organize AWI’s collection of program updates, stories, photos, and impact metrics to support communications, fundraising, grant reporting, annual reporting, and other organizational reporting needs.
• Provide administrative and operational support to AWI leadership and staff, including project coordination and special initiatives.
• Perform other duties as assigned by the Executive Director.

• Associate’s degree or equivalent coursework in communications, marketing, public relations, business administration, environmental studies, or a related field; or equivalent combination of education and experience.
• One to three years of experience in administrative support, communications, marketing, office management, grant writing, fundraising, and/or related work.
• Strong computer proficiency, including Microsoft Office Suite, Google Workspace, and Dropbox.
• Experience managing social media platforms and creating digital communications content.
• Strong written, verbal, organizational, and interpersonal communication skills.
• Excellent attention to detail and ability to manage multiple projects and deadlines simultaneously.
• Ability to work independently and collaboratively in a team environment.
• Ability to maintain confidentiality and exercise sound judgment.
• Ability to work with a broad range of diverse individuals and groups to form a safe, welcoming, and inclusive team and community.
• Occasional evening or weekend work may be required for events or special projects.

• Bachelor’s degree in communications, marketing, public relations,…