Executive Assistant to CEO NYC, LA, or SF

Rubicon Carbon is a next-generation carbon solutions provider. Led by a world-class management team, Rubicon is an innovative platform that channels capital to unlock at-scaledecarbonization projects and delivers trusted, enterprise-grade solutions for carbon credit purchases. Rubicon strives to deliver greater scale, confidence, and innovation across all facetsof the carbon market and meet the growing demand for end-to-end, high-integrity emissions reduction solutions.

Position Overview

The Executive Assistant provides high-level administrative and operational support to the CEO,managing complex scheduling, travel, communications, and day-to-day executive needs. The
Executive Assistant also coordinates with internal and external stakeholders on scheduling and logistical matters, manages the planning and execution of company events, and supports
special projects as needed.

The Executive Assistant must be proactive, organized, and enjoy working within a small, veryfast-paced, entrepreneurial environment that is mission-driven, results-driven, and community
oriented. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational
skills, and the ability to balance multiple competing priorities. The Executive Assistant will havethe ability to work independently, anticipate needs, adapt quickly to changing schedules and
priorities, and handle a wide variety of activities and confidential matters with discretion.

This is a hybrid position, with at least 3 days per week required in-office.

Responsibilities

• Support the CEO's established priorities by proactively identifying scheduling conflicts,
  flagging time-sensitive matters, and anticipating administrative and logistical needs. Plan
  ahead, be resourceful, and adapt quickly to changing priorities.
• Manage the CEO's complex and frequently changing calendar, prepare meeting materials, and anticipate scheduling needs. Quickly and efficiently coordinate meetings with participants, both internal and external to Rubicon Carbon, across multiple timezones.
• Exercise good judgment to balance competing requests, resolve scheduling conflicts, and recognize when executive input is needed.
• Serve as the main contact for scheduling requests and logistical communications directed to the CEO.
• Communicate effectively with internal and external stakeholders, coordinate meeting details, and ensure timely follow-up on scheduling and administrative matters.
• Cultivate positive relationships with employees, partners, customers, and investors.
• Coordinate the CEO's domestic and international travel, including booking, detailed itineraries, transportation, and last-minute changes. Manage expense reporting,
  reimbursements, and related invoicing.
• Maintain confidentiality and protect sensitive business and executive information by exercising a high level of discretion.
• Manage the planning and execution of organization events, such as All Hands meetings,company offsites, and quarterly leadership team meetings, to support culture building
  across our team.
• Manage assigned administrative and operational projects and initiatives, including process improvements, research, and coordination with internal teams. Proactively
  anticipate challenges and develop solutions to keep projects moving forward.
• Provide occasional support for office operations, facilities coordination, and vendor requests as needed.
• Assist with building our team by managing interview scheduling and candidate logisticsas needed.
• All other duties as assigned.

Requirements & Skills

• At least five years of experience as an Executive Assistant or in a similar role providing high-level administrative support to a C-suite executive, preferable…