Secretarial Assistant to Director of Transportation

The Pittsford Central School District is looking for an Assistant to the Director of Transportation. This is a 12-month (260 work days);
Monday–Friday, 7.5 hours a day position. The successful candidate will be responsible forthe performance of difficult and complex clerical tasks, requiring independent judgment and decision-making. Possession ofword processing,database entry, and problem-solving skills isan integral part of the position. The work is performed in accordance with general instructions regarding objectives, policies, and procedures. The work is usually submitted in its final form and is not subject to detailed or immediate review.

The employee reports directly to, and works under the general supervision of, the Director of Transportation. The successful candidate should possess the civil service certification of Office Clerk II or meet the minimum qualifications and be able to sit for the Office Clerk II certification when the exam is next offered.

TYPICAL WORK

ACTIVITIES:

(All need not be performed in a given position. Other related activities may be performed, although not listed).

• Ability to learn applicable software associated with bus transportation
• Prepare, format, and maintain materials such as correspondence and reports
• Prepare,maintain, sort, distribute, compile, and filerecordsin ways needed to share information
• Obtainand share information by telephone, correspondence, or in person
• Perform complex electronic searches for information in documents, records, and files
• Reviewa variety of complex financial and statistical records and reports for completeness and accuracy
• Enterand extract data and information from a database
• Enter information onto standard forms,production records, authorizations, certifications
• Purchase office supplies and monitor expenditures
• Operate standard office machines such as a computer, copier, and fax machine
• Maintain records of budgetary or similar transactions

FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS:

A successful candidate should possess the following:

• Good knowledge of office terminology, practices, procedures, and equipment
• Good knowledge of business arithmetic
• Good knowledge of English grammar and usage
• Good knowledge of the techniques involved in record keeping
• Good knowledge of the techniques involved in establishing and maintaining a filing system
• Ability to use a personal computer for word processing and database entry
• Ability to conduct searches for information from various sources
• Ability to work with forms
• Ability to perform basic purchasing functions utilizing computer software
• Ability to monitor expenditures
• Ability to prepare written communication, arithmetic and standard written reports
• Ability to operate a variety of office machines
• Ability to understand and carry out complex oral and written instructions
• Ability to express oneself clearly
• Ability to readily acquire familiarity with departmental organization, functions, laws, policies and regulations
• Ability to deal with the public
• Good judgment in solving relatively complex clerical problems
• Physical condition commensurate with the demands of the position

The Pittsford Central School District provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws.

The Pittsford Central School District complies with applicable state and local laws governing nondiscrimination in employment in every location in which the District has facilities. This policy applies to all terms and conditions of employment, including, but not limited to,…