Operations and Administrative Coordinator

Keep the new Brightery branch organized by coordinating administration, suppliers, office needs and internal processes.

Location:

New York Full time On-site Openings: 1

Brightery is hiring an Operations and Administrative Coordinator to support a smooth branch launch and reliable day-to-day operations. You will work with branch leadership, headquarters and third-party service providers to keep administrative tasks well documented and on schedule.

• Coordinate office setup, purchasing requests, supplies and approved vendors.
• Maintain branch files, contracts, records, schedules and administrative trackers.
• Arrange meetings, travel, internal communications and onboarding logistics.
• Coordinate invoice documentation and expense requests with the central finance team.
• Follow up on facilities, technology access and routine operational issues.
• Support policy implementation and refer compliance matters to responsible specialists.
• Prepare regular administrative summaries and support process improvements.

• Experience in office administration, operations coordination or a similar support role.
• Strong organizational skills, attention to detail and ability to prioritize tasks.
• Competence with spreadsheets, documents, calendars and collaborative tools.
• Professional communication and service-oriented problem solving.
• Ability to handle confidential business and employee information appropriately.
• Familiarity with local suppliers or office setup is a plus.