Office Administrator Job New York New York USA,Administrative/Clerical

Location: New York

A privately held construction client is seeking an organized, proactive Office Administrator to support daily office operations and assist the owner, accounting department, vendors, and field personnel.

The ideal candidate will have strong administrative and communication skills, proficiency in Microsoft Office, and the ability to manage multiple responsibilities in a fast-paced construction environment.

Key Responsibilities
:

Manage front desk responsibilities, including answering phones, greeting visitors, and directing inquiries.
Maintain organized physical and electronic files, scan documents, and manage incoming and outgoing mail.
Coordinate permit applications and follow up on Code 53 requirements.
Schedule trucks, confirm deliveries, and coordinate with drivers, vendors, and job site personnel.
Support the owner with correspondence, email preparation, appointment scheduling, and follow-up on outstanding tasks.
Receive, organize, and forward invoices, bills, receipts, and statements to the accounting department.
Assist with month-end closing by tracking missing documentation and following up as needed.
Use Microsoft Word, Excel, and Outlook for email, data entry, spreadsheets, and document preparation.
Handle general office duties, including ordering supplies, tracking deadlines, and maintaining an organized, professional office environment.

Qualifications:

Previous office administration experience preferred.
Proficiency in Microsoft Word, Excel, and Outlook.
Strong organizational, communication, multitasking, and follow-up skills.
Professional, reliable, detail-oriented, and able to work independently.
Ability to communicate effectively with ownership, accounting, vendors, subcontractors, and field personnel.
Construction industry experience is a plus.
Ability to manage competing priorities and take initiative to keep daily office operations running smoothly.

Compensation:

Base salary of $65,000–$70,000.
Fully onsite, five days per week in Queens, NY.