Religion Department Administrative Coordinator

• Job Type: Support Staff
  - Union
• Bargaining Unit:
  Local 2110
• Regular/Temporary:
  Regular
• End Date if Temporary:
• Hours Per Week: 35
• Standard
  
  Work Schedule:
  
  Mon-Fri, 9:00 am - 5:00 pm
• Building: 80 Claremont
• Salary Range: $58,630 - $60,630

Position Summary

Reporting to the Director of Academic Administration and Finance (DAAF), the Administrative Assistant coordinates a broad range of administrative, financial, academic, and operational activities for the Department of Religion. Serving as a primary point of contact for faculty, students, visitors, and University partners, the Administrative Assistant ensures responsive service and the timely completion of departmental business. The incumbent must demonstrate sound judgment, discretion, attention to detail, and the ability to manage competing priorities.

The Department of Religion is an interdisciplinary academic community dedicated to understanding religion’s role in shaping cultures, societies, and individual lives. Through undergraduate and graduate education, the department brings together perspectives from the humanities and social sciences to explore diverse religious traditions and their historical and contemporary significance. Its commitment to rigorous scholarship, critical inquiry, and intellectual exchange is enriched by graduate partnerships with Barnard College and Union Theological Seminary.

*This role requires on-site presence, Monday
- Friday,

Responsibilities

Department Administration and Operations

• Coordinate daily office operations, independently addressing routine administrative matters, anticipating operational needs, and referring complex or sensitive issues to the DAAF.
• Serve as the department’s primary reception and information resource. Welcome and direct visitors, screen and route incoming calls and correspondence, and coordinate mail and deliveries.
• Respond to inquiries from faculty, students, alumni, prospective students, and external constituents. Research routine questions, provide accurate information, and coordinate follow-up with the appropriate faculty member or University office.
• Maintain departmental calendars, coordinate meeting schedules, and arrange room reservations for classes, advising, meetings, and other departmental activities. Resolve routine scheduling conflicts and communicate changes promptly.
• Monitor office supply levels, coordinate purchasing, and maintain organized, adequately equipped shared spaces.
• Coordinate equipment maintenance and service requests, track service agreements, and follow up with vendors and University offices to resolve outstanding issues.
• Serve as a liaison for facilities needs, submit and track work requests, and keep the DAAF informed of unresolved concerns and matters affecting departmental operations.
• Maintain departmental key inventory and distribution records and coordinate replacement and access requests through established procedures.
• Identify recurring administrative issues and recommend practical improvements to departmental workflows, records, and communications.
• Provide campus delivery and other logistical support as needed.

Financial and Purchasing Support

• Prepare and process invoices, purchase orders, expense reports, reimbursements, and honorarium requests using University systems, including ARC and Concur, as applicable.
• Review submissions for completeness, accuracy, supporting documentation, and required approvals; obtain missing information and resolve routine discrepancies before submission.
• Track transactions from submission through payment, maintain organized financial records, and follow up with University offices and payees regarding outstanding items.
• Coordinate travel arrangements for faculty and departmental visitors, including reservations, itineraries, and associated…