Administrative Assistant to Sr. Program Director; After School & ELT

Counseling in Schools, Inc. (CIS) is a dynamic, school-based nonprofit organization dedicated to supporting the emotional and social well-being of New York City school communities. As the Administrative Assistant to the Sr. Program Director of After School and Extended Learning Time, you will serve as a key operational and strategic support partner, helping to advance the Sr. Program Director’s work across program oversight, partnerships, expansion, and organizational initiatives.

This role is ideal for a highly organized, proactive professional who can manage administrative functions while also contributing to programmatic and cross-departmental priorities that support after-school and expanded learning time programming across NYC.

Reports To: Sr. Program Director

• Manage and maintain complex calendars; coordinate a high-volume schedule aligned with program priorities, site visits, and stakeholder engagement
• Prepare briefing materials, agendas, reports, and follow-up items to support strategic meetings and decision-making
• Track key initiatives, deadlines, and deliverables related to program expansion, grants, and partnerships
• Support the Sr. Program Director in aligning daily operations with broader strategic goals for after-school and expanded learning programs
• Track receipts, purchases, invoices, and operational expenses while supporting budget organization, reimbursement processes, and alignment with program and grant-related spending guidelines

• Assist in coordinating multi-site after-school programming logistics, including communication with site directors and program teams
• Support monitoring of program needs, materials distribution, and operational systems across school sites
• Assist in tracking compliance related requirements tied to DYCD, 21st CCLC, and other funding streams
• Support preparation of reports, presentations, and documentation aligned with program performance and outcomes

• Collaboration w/ other departments as directed by support with recruitment and internship program
• Conduct research to identify NYC-based resources, partnerships, and opportunities that enhance after-school programming, including enrichment, SEL, and service learning initiatives

• Assist with gathering materials and coordinating inputs for grant writing and reporting efforts
• Support tracking of partnerships, vendor relationships, and program collaborations
• Conduct preliminary research on funding opportunities, community partners, and program models to support expansion efforts

• Provide coordination and logistical support for special projects, including program expansion initiatives and large-scale events
• Assist in planning off-sites, professional development sessions, and team convenings
• Develop systems and tools to improve workflow efficiency and organization across projects
• Provide flexible support across departments based on emerging organizational needs

• Strong ability to support senior leadership in a fast-paced, multi-site environment
• Excellent organizational and project management skills with attention to detail
• Ability to manage multiple priorities while maintaining accuracy and professionalism
• Proficiency in Google Workspace, Microsoft Office Suite, Canva, and program management systems
• Strong research and analytical skills, particularly in identifying community resources and partnerships
• Excellent written and verbal communication skills
• Ability to maintain confidentiality and exercise sound judgment
• Collaborative mindset with strong…