Office Support Specialist

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Office Support Specialist page is loaded## Office Support Specialist locations:
New York, New York, USAtime type:
Full time posted on:
Posted Todayjob requisition
** Company:
** 0750 Stemline Therapeutics Inc
** Contract Type:
** Permanent
* * Join us in shaping the future of Menarini - with passion, integrity, and a deep commitment to people.
** About Menarini Group - Menarini is a leading international biopharmaceutical company committed to advancing health through innovation, research, and quality. For more than 135 years, we have worked to improve patients' lives across a broad range of therapeutic areas through our dedication to science, integrity, and care for people. With a strong foundation in scientific excellence and a purpose-driven culture, Menarini offers diverse career opportunities for professionals eager to make a meaningful impact on global health.
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* Job Title:

Office Support Specialist
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* Reports to:

Senior Manager, Facility and Office Operations
**** Overview:
** At Menarini Stemline, smooth processes and systems are the key to our success. We're looking for an office support specialist who has excellent organizational skills and a personable disposition to keep our company culture thriving. The ideal candidate will have a natural flexibility in handling day-to-day routines as well as surprises. The office support specialist will provide strong, reliable support of office operations by maintaining the functionality of the workplace and being ready to collaborate with administrative support for the team.

This person will also help us achieve organizational efficiency by nurturing a positive, inclusive work environment.

Please note the following about the position:
* This is a non-exempt role and therefore overtime eligible
* In office 5 days a week with the flexibility to shift hours as determined by the Senior Manager
* Occasional after hours / weekend support needed in a backup / on call capacity to support the team
** Responsibilities:
*** Manage day-to-day office activities as main point of contact in reception area
* Ensure office efficiency by maintaining visitation system, common areas, greeting visitors, inventory system, organizing procedures, handling heavy incoming mail/package distribution, managing digital file systems, and overseeing supplies and equipment
* Responsible for maintaining kitchen and pantry area, ensuring both areas are fully stocked for employees and daily guests
* Oversee and maintain office equipment for uninterrupted function, identify needs and acquire supplies, manage vendor relationships, and coordinate full service catering orders when requested
* Conducts daily and weekly checks throughout office including conference room functionality and facility maintenance
* Collaborates across functional areas such as IT, HR, Finance, R&D, Commercial, and others on various assignments
* Hosts international colleagues and assist with all arrangements related to hotel, car service, flights, and dining, if necessary
* Assist with contract preparation, tracking, vendor communication, and digital filing
* Process and reconcile expense reports and receipts as needed
* Provide direct administrative support as needed, including scheduling appointments, meetings, and events; booking travel and special projects
* Backup for Senior Manager and Executive Assistant when needed including administrative tasks and office tours, as well as other duties as assigned or necessary
* Other administrative and operations project responsibilities as needed
*
* Qualifications:

** Minimum of three years of experience in an office setting as a receptionist, administrative assistant, office coordinator, or customer service field required
* Bachelor's degree or equivalent preferred
* Strong time-management, organizational, and interpersonal skills, high degree of flexibility, and excellent multitasking ability
* High level of proficiency with office applications, and aptitude for learning new software and systems
* Attention to detail to ensure tasks are completed thoroughly and correctly
* Customer oriented mindset with a keen eye for details
* Google Suite experience a plus
* Microsoft Suite a plus (PowerPoint, Excel, Word)
* No task is too small attitude
* Concur experience a plus
* SAP experience a plus
* Ability to maintain confidentiality of company information
* Must be able to lift up to 15 pounds at times

* Please note:

This position is classified as a corporate office position. In accordance with the New York state…