Operations Assistant, Student Life

Position Title:

Operations Assistant, Student Life

Department:
Student Life

Posting Link:  https://(Use the "Apply for this Job" box below)./65385

Job Type: Full-Time

The Division of Student Life is seeking an Operations Assistant, a highly visible staff member, who will overseethe essential financial, administrative, and personnel functions ofthe assigned departments. In this role, you will oversee daily operations, manage departmental resources, and support key initiatives.

• Financial Management:
  Monitor and maintain departmental budgets, accounts, and financial records. Process andtrack procurement transactions, purchase orders, invoices, travel,reimbursements, and vendor payments.
• Human Resources
  
  Collaboration:
  
  Partner with Student Life HR to coordinate unit personnel functions, recruitment processes, onboarding and offboarding.
• Facilities & Operations:
  Lead maintenance,facilities, and technical projects to ensure smooth daily operations and high-performing work spaces.
• Administrative Liaison:
  Serve as the primary administrative liaison between the Director, divisional staff, and University partners.
• Data & Assessment:
  Coordinate research,data analysis, and reporting efforts to measure operational performance and impact.
• Process Improvement:
  Identify operationalopportunities, recommend solutions, and implement process improvements.

This is a multi-vacancy posting.

Positions are available across Student Life's various locations and departments.

Our team recognizes the advantages diverse perspectives and backgrounds bring to the workplace. We are particularly interested in candidates who share this value and will work to achieve the university's goals of inclusive excellence.

Student Life is dedicated to creating a student-centered environment that fosters engagement, well-being, and success.

Guided by four strategic priorities—student engagement, health and wellness, personalized support, and advancing diversity, equity,inclusion, and justice—we provide transformative experiences that empower students to grow, lead, and thrive. As a member of Student Life, you'll join a team of passionate professionals united byshared values and a commitment to student success. We think big,act boldly, and pursue excellence with purpose. Together, we buildinclusive communities, champion discovery, and celebrate the achievements that shape the UB experience.

• Our benefits, where we prioritize your well-beingand success to enhance every aspect of your life.
• Being a part of the University at Buffalo community.

The University at Buffalo (UB) #ubuffalo is one of America'sleading public research universities and a flagship of the State University of New York system, recognized for our excellence andour impact. UB is a premier, research-intensive public university dedicated to academic excellence. Our research, creative activity and people positively impact the world. Like the city we call home,UB is distinguished by a culture of resilient optimism, resourceful thinking and pragmatic dreaming that enables us to reach others every day.

Visit our website to learn more about the University at Buffalo.

University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.

• Associate's degree with two years of experience or Bachelor'sdegree
• Proficiency in the Microsoft suite
• Strong verbal and written communication skills.

• Ability to manage and prioritize multiple responsibilities effectively in a fast-paced, dynamic environment.
• Ability to work independently and in a team setting is required.
• Strong collaboration skills.
• Strong computer technology skills.

$54,090

Yes

Contact's Name: Jillian Battaglia

Contact's

Title:

Assistant Director of Human Resources

Contact's Email: jb348

Contact's Phone:

Posted: 10/22/2026