Part-Time Program Assistant, Doctoral Programs

Founded in 1841, Fordham is the Jesuit University of New York, offering an exceptional education distinguished by the Jesuit tradition to more than 16,000 students in its nine colleges and schools. It has residential campuses in the Bronx and Manhattan, a campus in West Harrison, N.Y., the Louis Calder Center Biological Field Station in Armonk, N.Y., and the London Centre in the United Kingdom.

Successful candidates should have a knowledge of and commitment to the goals of Jesuit Education.

Title of Position Part-Time Program Assistant, Doctoral Programs

Reporting to the Associate Dean for Research and Faculty Development, the Part-Time Doctoral Programs Administrative Assistant provides administrative and operational support for all Gabelli School of Business doctoral programs. The position assists with student services, faculty support, event coordination, and program administration.

The successful candidate will be highly organized, detail-oriented, and capable of managing multiple priorities while maintaining confidentiality and providing excellent service to students, faculty, and external stakeholders.

• Provides administrative support for the day-to-day operations of GSB doctoral programs.
• Assists doctoral program directors and associate directors with room bookings, scheduling meetings, travel arrangements, and managing program communications. Helps doctoral students and faculty with expense reimbursements.
• Serves as a primary point of contact for prospective applicants, current doctoral students, faculty, and external partners.
• Helps coordinate logistics for doctoral courses, seminars, dissertation defenses, student orientations, and other program-related events.
• Assists in planning and executing doctoral program events, including orientations, workshops, research colloquia, and graduation celebrations.

This list is not intended to be an exhaustive list. The University may assign additional related duties as necessary.

Supports website updates, program materials, and communications as needed.

Performs additional duties and special projects as assigned.

• Bachelor’s degree
• One to three years of administrative, program coordination, or higher education experience
• Proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Strong organizational skills with exceptional attention to detail and accuracy.
• Excellent communication skills.
• Ability to manage multiple projects, prioritize tasks, and meet deadlines in a fast-paced environment.
• Ability to handle confidential information with professionalism and discretion.
• Strong interpersonal skills and demonstrated ability to work effectively with students, faculty, staff, and external stakeholders.

• Exceptional communication skills, with the ability to convey information clearly and effectively to diverse audiences.
• Demonstrated commitment to accuracy, with strong attention to detail and the ability to manage multiple priorities while maintaining high-quality work.
• Proven ability to collaborate effectively with stakeholders, and cross-functional teams to advance the objectives and deliver results.
• Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.

• Experience supporting graduate, doctoral, or executive education programs.
• Familiarity with university administrative processes and academic policies.
• Experience with event planning and coordination.
• Knowledge of student information systems, application management platforms, or learning management systems.