Office Assistant; Automated Systems Probationary; HS​/MS

Office Assistant (Automated Systems) - 11 month, Probationary (HS/MS)

• Position Type:
  Secretarial/Clerical/ Office Assistant (Automated Systems) - 11 month
• Date Posted: 7/22/2026
• Location:
  
  Eastchester Middle School/High School
• Date Available:
  
  08/28/2026
• Closing Date: 08/07/2026

Office Assistant (Automated Systems), Probationary

11 Month Position

Anticipated Vacancy

Middle School
-Main Office & High School - Guidance Office

There is an immediate vacancy for a full-time secretarial support person shared between the Main Office of Eastchester Middle School and the Guidance Office of the Eastchester High School.

The position follows Civil Service guidelines in the job title Office Assistant (Automated Systems).

In order to be considered, candidates must hold the civil service title Office Assistant (Automated Systems) or be reachable on the corresponding list of eligibles for appointment bythe Westchester County Department of Human Resources.

• Outstanding interpersonal skills:
  This position interfaces directly with students, teachers, other school personnel, parents and the general public.
  
  It requires the ability to deal effectively with people – in person and on the telephone – and to work well under pressure.
  
  Candidates must be responsible and dependable, self-starters, with good judgment, possess a strong work ethic and be able to maintain confidentiality.
• Excellent organizational skills:
  The position requires someone who can handle multiple simultaneous tasks expediently and with accuracy.
  
  Attention to details is eminent.
• Superior technical skills:
  
  Competence, combining speed and accuracy, in the use of office technology, particularly, Google Suite, Microsoft Word, Excel, PowerPoint, E-School and Infinite Campus. Knowledge of IEP Direct preferred.

• Provide clerical and administrative support to the Middle School Attendance Office and High School Guidance Office.
• Utilize Microsoft Office, Google Workspace, Infinite Campus, and other automated applications to prepare correspondence, reports, forms, and maintain records.
• Maintain accurate and confidential electronic and paper files, records, and databases in accordance with district policies.
• Assist students, parents, staff, and the public by providing information, responding to inquiries, directing visitors, and answering and routing telephone calls.
• Receive, screen, and distribute incoming mail and prepare outgoing correspondence and mailings.
• Schedule appointments, meetings, workshops, and other events, and prepare related materials as needed.
• Review forms and applications for completeness and process them in accordance with established procedures.
• Compile and retrieve information for reports, correspondence, and administrative requests.
• Maintain attendance and guidance records, including student files, in compliance with district procedures and confidentiality requirements.
• Coordinate office operations, order supplies, assist with technology/software distribution, and support departmental projects as assigned.
• Assist other office personnel and perform related clerical duties as assigned by the supervisor.
• Perform other duties and responsibilities as assigned in support of the Middle School Main Office and High School Guidance Office.

In order to be considered, candidates must hold the civil service title Office Assistant (Automated Systems) or be reachable on the corresponding list of eligibles for appointment bythe Westchester County Department of Human Resources.

• Type:11 month, probationary position
• Hours:
  
  7:30 A.M. –3:30 P.M.

Fingerprint Clearance: SAVE Law:
Effective July 1, 2001, Education Law §§305(30), 3004-b, 3004-c and 3035, as amended by Chapter 180 of the Laws of 2000, and Part 87 of the Commissioner's Regulations require the Commissioner of Education to request a fingerprint-supported criminal historical background check for applicants for certification as well as for prospective employees of school districts, charter schools and boards of cooperative educational services (BOCES).

The Commissioner of Education carries out these responsibilities through the New York State Education Department's Office of School Personnel Review and Accountability (OSPRA).

The Eastchester Union Free School District is an equal opportunity employer and values diversity in its staff. We welcome candidates of all backgrounds to apply.