Administrative Assistant 1 OR Trainee OR Trainee NY HELPS

Administrative Assistant 1 OR Trainee 1 OR Trainee 2(1 vacancy) (NY HELPS)

Anthropology and Science Discovery Center

CSEA, Administrative Services

Competitive

49,841. Visa sponsorship is not available for this position.

10/14/2026

10/26/2026

This is a joint position in the Department of Anthropology and the Science Discovery Center (SDC). As the Administrative Assistant,you will support the daily operations of both areas by working closely with faculty, staff, and students. In the SDC, you willalso engage with visitors and school groups, serving as a welcoming and knowledgeable point of contact. This position combines customer service and administrative responsibilities in a collaborative academic and public-facing environment.

To learn more about the University and the Departments, please visit (Use the "Apply for this Job" box below).  and .

The Administrative Assistant 1 OR Trainee 1 OR Trainee 2 (1vacancy) (NY HELPS) position provides crucial support to the staffin the Anthropology Department and Science Discovery Center.

Responsibilities may include but are not limited to:

• Answering telephone calls, responding to email inquiries, and greeting visitors/students. Providing general information regarding office and university processes and directing or transferring callsand inquiries as appropriate.
• Coordinating pre-enrollment and overseeing scheduling,including submitting all related forms.
• Coordinating events, including making room reservations,submitting catering orders, and developing and posting flyers.
• Managing projects or contributing to teamwork, including overseeing Federal Work Study students and interns in the SDC.Setting up and maintaining paper and electronic filing systems,tracking work assignments and daily workflow. Providing support,training, or orientation to Work Study students in accordance with established procedures.
• Searching for information using various sources, including the internet. Using information technology applications such as email,word processing, spreadsheets, and databases; performing data entryand recording maintenance in spreadsheets, databases, and systems such as Banner and Argos.
• Opening, reading, routing, and distributing incoming mail orother materials.
• Providing services to faculty and staff by assisting with routine order requests and account-related information. Ordering and distributing office supplies and preparing and tracking routine work orders, print shop requests, and travel-related materials in accordance with established office procedures.
• Maintaining and updating department and SDC websites, bullet inboards, and other displays, as well as sharing department and SDCinformation through social media platforms.

The successful candidate must be reachable on the full-time,permanent Civil Service list for Administrative Assistant 1, ormust have held the permanent title of Administrative Assistant 1 inthe past or be eligible to transfer into the title.

OR

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). To be considered for appointment through NY HELPS, candidates must meet thenon-competitive minimum qualifications for this position.

High school diploma orhigh school equivalency; and six months of experience in administrative support, which includes use of office software(e.g., email, word processing), provision of customer service,business writing, and/or office administration.

High school diploma orhigh school equivalency; and one…