Senior Coordinator College Advancement

Serve as the primary VPCA/ED in advancing divisional priorities and strategic objectives.

Coordinate the implementation and monitoring of divisional strategic initiative sand executive priorities.

Manage special projects and executive initiatives on behalf of the VPCA/ED.

Facilitate communication and collaboration among Advancement units andcampus partners.

Research, analyze, and prepare briefing materials, reports, recommendations,and executive correspondence.

Monitor progress toward divisional goals and identify issues requiring executive attention.

Represent the VPCA/ED in meetings, committees, and project teams as assigned.

In partnership with VPCA/ED serve as the primary administrator and coordinator for Foundation Board related operations and activities.

Coordinate Board and committee meeting functions as well as facilitation of onboarding, orientations, etc.

Manage Board Effect and Foundation records.

Coordinate Board communications, resolutions, agendas, governance documentation, including preparation and distribution of board and committee materials, minutes, executive summaries, and follow-up communications.

Ensure compliance with Foundation bylaws, policies, and governance practices.

Serve as a liaison to Foundation committee chairs and support the work of board committees, including Executive, Finance, Audit, Development, and Communications.

Coordinate and Manage the annual calendar of Foundation Board and committee meetings, including collaboration with Foundation leadership, committee chairs,and Advancement staff to support priorities and board engagement activities.

Work in collaboration with Advancement team and campus community asneeded to organize event venues, agendas, travel information, and other activities for Board meetings and other sponsored events.

Support executive-level engagement with key institutional stakeholders.

In collaboration with the Advancement team, coordinate interactions for the Vice-President/ED (and President where applicable) with major donors, donor prospects, Foundation board members, alumni leaders, and external partners.

Facilitate executive correspondence and stewardship communications.

Support donor cultivation and engagement initiatives in partnership with Advancement leadership.

Maintain professional relationships with high-profile constituents while exercising diplomacy and discretion.

Assist as needed in the coordination of stewardship and recognition activities fordonors, including oversight of the VPCA/ED donor acknowledgment processes and ongoing stewardship communications.

Coordinate executive and donor engagement plans, visit logistics, briefing materials, and follow-up actions to strengthen constituent relationships and support fundraising objectives.

Lead initiatives that strengthen operational effectiveness across College Advancement.

Evaluate workflows and recommend operational improvements.

Develop and document business processes that improve efficiency and

compliance.

Identify opportunities for process automation and technology enhancement.

Coordinate implementation of operational improvement initiatives.

Monitor division-wide projects and administrative processes.

Coordinate constituent information updates, data quality initiatives, and reporting activities in Advancement systems and CRM platforms.

Support identification management, constituent record maintenance, and reporting processes to ensure data integrity and accuracy.

Work collaboratively with Advancement Services to support reporting, prospect management, stewardship tracking, and operational projects.

Provide oversight and coordination for Advancement budgets.

Monitor budgets for Foundation Board operations, donor engagement activities,executive travel, stewardship programs, and special events.

Coordinate financial planning for board meetings and strategic events, tracking commitments, expenditures, and available balances while ensuring alignment

with approved budgets.

Prepare budget summaries, spending forecasts, and financial reports for leadership review and decision-making.

Monitors and tracks operational budgets across assigned programs, events, and initiatives, ensuring expenditures align with approved budget allocations and

organizational priorities.

Maintains budget-to-actual expenditure reports; analyzes spending…