E-Billing Coordinator

E-Billing Coordinator – Latham & Watkins

Base pay range: $75,000.00 – $90,000.00 per year.

Latham & Watkins is a global law firm consistently ranked among the top firms in the world. The success of our firm is largely determined by our commitment to hire and develop the very best and brightest, creating a team that provides our clients with the highest quality of work and service. We are driven by our core values: respect, innovation, and collaboration.

The E-Billing Coordinator is an integral part of the Billing team. The role will be responsible for the submission of electronic invoices to clients on a monthly basis, preparing and submitting monthly e-invoices to corporate clients, and ensuring all client and firm guidelines are followed during the submission process. This position may be located in Washington, D.C., New York, Houston, or Boston and may allow a flexible working schedule with hybrid and in‑office presence.

• Act as a liaison between billing attorneys, secretarial staff, and clients’ staff regarding electronic billing.
• Populate, maintain, and update data for assigned clients in the 3E system and clients’ external web applications; ensure all relevant information is updated and correlated in the firm’s 3E system.
• Coordinate resubmission of invoices with billing attorneys/secretaries, practice office accounting staff, and client representatives; ensure corrective action is in place for future submissions.
• Review clients’ guidelines and other written communication; ensure compatibility with the firm’s billing policies and resolve any potential discrepancies before live rollout.
• Assist E‑Billing Supervisors with e‑billing systems by adding/removing user accounts, resetting passwords, assigning proper security levels, entering budgets, and updating status reports/matter profiles in various subsystems.
• Protect and maintain any highly sensitive, confidential, privileged, financial, or proprietary information that Latham & Watkins retains.

• Exhibit the ability to test and troubleshoot multiple e‑software applications and identify potential problem areas.
• Demonstrate familiarity with LEDES formats and knowledge of ASCII and XML formats.
• Possess knowledge of basic accounting principles.
• High school diploma or equivalent, preferably a bachelor’s degree in accounting, finance, or a related field.
• Knowledge of 3E’s E‑Invoicing module, preferably.
• Minimum of one (1) year experience with the 3E Billing system.
• Minimum of one (1) year related experience involving billing processes and practices, preferably.

• Healthcare, life and disability insurance.
• A generous 401k plan.
• At least 11 paid holidays per year, and a PTO program that accrues 23 days during the first year of employment and grows with tenure.
• Well‑being programs (e.g., mental health services, mindfulness and resiliency, medical resources, well‑being events, and more).
• Professional development programs.
• Employee discounts.
• Affinity groups, networks, and coalitions for lawyers and staff.

Successful candidates will not only be provided with an outstanding career opportunity and welcoming environment, but will also receive a generous total compensation package with bonuses awarded in recognition of both individual and firm performance.

Latham & Watkins is an equal opportunity employer. The Firm prohibits discrimination against any employee or applicant for employment on the basis of race (including, but not limited to, hair texture and protective hairstyles), color, religion, sex, age, national origin, sexual orientation, gender identity, veteran status (including veterans of the Vietnam era), gender expression, marital status, or any other characteristic or condition protected by applicable statute.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. An employer that violates this law may be subject to fines and/or a private right of action for $500 in statutory damages “for each such violation.”

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