Recruiting Coordinator

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Ready to be the behind-the-scenes magic that makes Navan's hiring process shine? As a Recruiting Coordinator, you'll be the ultimate interview orchestrator, balancing complex schedules like a pro and making sure every candidate feels like a VIP. You’ll partner with recruiters and hiring managers, streamlining processes and bringing operational efficiency to new heights. We’re looking for a calendar Tetris Master with a love for details and a knack for creative problem-solving.

If you’re someone who thrives on delivering a stellar candidate experience and loves keeping things organized, we want you!

This role will be hybrid, based in our New York City office, 4 days a week.

• Manage full-cycle coordination of candidate interviews, including scheduling, travel arrangements, and logistics for both virtual and onsite interviews
• Roll out the red carpet for candidates, making sure their experience is smooth, engaging, and unforgettable
• Own your workflow and partner with recruiters, executive assistants, and hiring teams to deliver top-notch results
• Drive process improvements, taking recruiting coordination to the next level
• Become the candidate experience guru for your teams, advising and supporting recruiting and hiring managers with your expertise
• Provide a white-glove service to both internal stakeholders and candidates, ensuring everyone feels valued and informed

• 2 - 3+ years of experience in recruiting coordination in a fast-paced environment, with a proven track record of problem‑solving under pressure
• Exceptional organizational skills – you can juggle multiple tasks without breaking a sweat
• Familiarity with recruiting tools like Greenhouse, Modern Loop, Bright Hire, or similar
• Stellar communication and interpersonal skills, with a laser focus on delivering an outstanding experience to both candidates and internal teams
• Ability to adapt and thrive in a fast-paced environment where priorities can shift in the blink of an eye

$25 — $44 USD

Navan is the leading all‑in‑one business travel and expense management solution that makes travel easy for frequent travelers. From finding flights and hotels, to automating expense reconciliation, with 24/7 support along the way, Navan delivers an intuitive experience travelers love and finance teams rely on. See how Navan customers benefit and learn more at

Navan provides a comprehensive benefits package tailored to support your well‑being and financial security. Our offerings include generous medical plans, dental, and vision benefits with premiums covered by Navan, as well as various insurance options designed to cover each family's needs. We also prioritize your holistic wellness with perks like paid parental and bereavement leave, subsidized commuter benefits, mental health support, connectivity stipends, and even pet insurance.

Navan believes in the value of in‑person connections, whether that is sitting down to have lunch with one another, taking a walking 1:1, or collaborating in a room together. The connections forged through face‑to‑face interactions improve company culture and drive business results. Navan invests in global office spaces — in the U.S., Europe, and Asia, among others — that feel welcoming.

Perks such as lunches and happy hours create a strong team environment to help you do your best work. We prioritize in‑person connections and operate on a four‑day‑in‑office work model. Please expect this policy for all roles that are tied to an office.

Navan complies with the Americans with Disabilities Act (ADA), as amended by the ADA Amendments Act, and all applicable state or local law. Navan will reasonably accommodate qualified individuals with a disability in connection with applications for employment as required by law.

We have been made aware of recruitment scams involving fraudulent attempts to lure job seekers into sending money or personal information in return for fake job offers or coerce them into purchasing equipment by electronic funds transfer (Zelle, Venmo, etc.). Legitimate…