Travel Coordinator; Program Office​/Seasonal

Travel Coordinator (Program Office)/Seasonal Employment

Job Category
:
Administrative

Requisition Number
: TRAVE
004613

• Posted:
  December 23, 2025
• Part-Time
• On-site
• Rate: $16 USD per hour

The Program Office team brings artist and creator visions to life by providing behind-the-house support for events and programs. There are multiple events each day; events can include music and orchestral productions, visual presentations, special functions, lectures, conferences, and meetings. Last‑minute changes are part of the daily work routine. Shift start times vary from 5:00 a.m. to 7:00 p.m.

Compensation for this position starts at $16.00/Hour and, with demonstrated experience and qualifications, candidates may earn up to $20.00/Hour.

• Leads weekly meetings with the Chautauqua Ambassador Drivers.
• Gathers, confirms, schedules and coordinates all travel details in Excel documents.
• Works with other departments to coordinate, assign and oversee the team of drivers.
• Available for emergencies during non‑business hours (24/7).
• Assigned a Chautauqua Institution cell phone to manage work responsibilities.

Chautauqua Institution’s Referral Bonus Program is a talent solution to recruit, develop, and retain a diverse workforce that encompasses all the skills and experience necessary to deliver on our goals and objectives. Chautauqua Institution will provide a $500 referral bonus (less taxes) for active employees referring a new candidate who is hired and remains employed for at least 90‑days from the first physical date of work.

In the case of seasonal positions working less than six months, the new candidate must remain actively employed for at least 30‑days from the first physical date of work and until the closing date of the season. The closing date of the season is the last Sunday in August.

Chautauqua Institution and Chautauqua Hotel Company offer flexible schedules, full and part‑time, for seasonal employment during summer operations starting annually each June and concluding in August. Seasonal employment may be available earlier (pre‑season) and beyond season (post‑season) based on business needs and candidate availability. Schedules typically include evenings, weekends, and/or holidays as a requirement.

While you will confirm your final schedule with management at the time of an interview and offer of employment, you should generally anticipate the following schedule options for this position:

Will be scheduled to work an average of 25 to 35‑hours/week. Scheduled hours are generally Monday‑Friday between 9:00 a.m. to 4:30 p.m. Work hours may include nights, weekends, and holidays, based on business needs.

No employer‑provided housing is available for this position. Applicants should plan to secure independent housing or reside within a commutable distance.

Chautauqua Institution is a not‑for‑profit global convener of dialogue on the most significant issues of the day through engagement across four pillars of the arts, education, religion, and recreation. The Chautauqua community is located on the shores of Chautauqua Lake in southwestern New York State and comes alive each summer with a unique mix of visual and performing arts, lectures, interfaith worship/programs, and recreational activities.

Chautauqua Institution owns and operates Chautauqua Hotel Company, a comprehensive hotel, food & beverage, conferencing, and events organization.

There are countless ways that our talent will engage with our mission, vision, and diverse communities, and you are invited to immerse yourself in our programming as a gateway to this experience. Employees will receive a traditional Chautauqua gate pass, free of cost, which provides access to many of our programs at the Amphitheater.

Chautauqua Institution values Inclusion, Diversity, Equity, and Accessibility (IDEA) as a priority in our strategic plan, 150 Forward. One of our five core values is “The dignity and contributions of all people.” We are committed to creating conditions where everyone can engage as complete…