Arts Program Associate - VID

Join to apply for the Arts Program Associate - VID 205648 role at New York State.

$86,681.00/yr - $/yr

The Arts Program Associate specializing in Operations Grant Contracting will perform agency grants administration support as part of the agency grant team. This is a unique opportunity to hold a key role on the staff of New York State Council on the Arts (NYSCA), an executive agency of New York State. This position will be based at NYSCA's offices in Manhattan.

• Support the grants contracting process function of the agency including contracting, payments, reports, vendor responsibility, and grants reconciliation.
• Assist senior grants administration staff on agency policy and projects relating to grants management and operations.
• Access and support the leadership and administrative role with respect to NYSCA's use of the relevant cloud-based portals utilized for contracting, including the Statewide Financial System, the OSC Vendor Responsibility portal, the NYSCA application and reporting portals.
• Review data for proposed contracts for fiscal and programmatic correctness, adherence to State policy, compatibility with agency funding opportunities and goals, availability of funds, and appropriateness of rates.
• Review or prepare draft responses to questions raised by control agencies during the approval process.
• Assist with special assignments and projects.
• Help train both new and experienced staff on new or revised contract procedures and techniques required for effective job performance.
• Assist in resolving problems identified by agency staff or vendors with development and/or negotiation of contracts, RFPs, or other related financial documents.
• Prioritize among requests and other duties as needed in consultation with Executive staff.
• Supervise or coordinate with Arts Team Associates for specific projects as needed in consultation with executive staff.

• A bachelor's degree plus three years of specialized experience, one of which must have been at a supervisory level.
• Substitutions:
  Four years of equivalent work experience may substitute for a bachelor's degree. A master's degree may substitute for one year of non‑supervisory experience beyond the bachelor's degree.
• Specialized experience includes: experience in the administrative or creative side of a professional arts organization; or specific expertise in at least one area, such as performing arts administration or performance itself in a performing art; participatory experience in the arts, such as would be satisfied by a former professional dancer, curator, play director, or actor; or participatory experience in arts management such as would be satisfied by a former managing director, general manager, administrative assistant or business manager of a non‑profit arts organization.

• Experience in the administrative or creative side of a professional arts organization.
• Experience with at least one major accounting system or data management platform.
• Highly organized with strong project management skills and ability to work optimally in a fast‑paced setting with multiple deadlines and attention to detail.
• Experience working with data.
• Familiarity with New York State government, not‑for‑profit settings, and grants management procedures.

• Occasional travel for meetings or trainings will be required.
• Travel may be required (approximately 15%), including during evening and weekends, depending on mission and assignment.
• Possession and maintenance of a valid Driver’s License issued by the NYS Department of Motor Vehicle is required, or otherwise demonstrate the capacity to meet the transportation needs of the job.
• NOTE ON TELECOMMUTING:
  Employees are required to apply and obtain approval through management to telecommute according to the agency’s Telecommuting Program Guidelines.

The NYS Council on the Arts is an equal‑opportunity employer, and we recognize that diversity in our workforce is critical to fulfilling our mission. We encourage applicants for all communities to apply.