Operations Executive Assistant; Contractor

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About Digital Reach Agency

Digital Reach Agency is a full-service digital marketing agency for B2B SaaS & Tech companies. We're an enthusiastic, open‑minded team of compassionate and talented people. Our company prides itself on the amazing people who are a part of our team – employee well‑being is our priority, our work matters to us, we foster growth and learning in the workplace, and we have implemented initiatives to ensure we engage our team and empower every member to succeed.

We are a 100% remote team spread across the US. Applicants must be U.S. based.

We are looking for a high‑energy, proactive Operations Executive Assistant & Project Coordinator to act as a strategic partner to our leadership. This unique “hybrid” role is designed for someone who can handle high‑level administrative tasks while acting as a Project Manager. Your primary goal is to shadow leadership, capture high‑level ideas and “brain dumps,” and convert them into high‑context, actionable tasks for the team.

Executive Support & Administration

• Shadow leadership in meetings to capture nuanced context and convert discussions into organized project briefs.
• Manage complex scheduling, internal communications, and administrative workflows to free up leadership bandwidth.
• Maintain a “single source of truth” for internal documentation and agency processes.

Project Management & Initiative Support

• Build and manage project workflows in Asana, ensuring all tasks have clear owners, deadlines, and context.
• Track the progress of agency initiatives, proactively identifying bottlenecks before they delay deadlines.
• Translate verbal instructions into detailed technical or operational tasks for the broader team.

Operational Analysis & Reporting

• Build and maintain advanced trackers in Google Sheets/Excel to monitor project health and agency KPIs.
• Assist in the rollout of new operational initiatives and internal process improvements.
• Perform ad‑hoc research and data organization to support executive decision‑making.

• Experience in Executive Assistance, Operations, or Project Management, with a track record of getting things done.
• Advanced working knowledge of Google Sheets, with the ability to build, manage, and optimize complex spreadsheets.
• Strong organizational skills and comfort managing workflows (Asana experience preferred).
• Energetic, thoughtful, and proactive, comfortable anticipating needs and next steps.
• Nice to have: NYC-based.

Position:
Contractor

Location:

Remote (U.S. based) with a strong preference for NYC

Hours:

Starting at 20 hours per week
Pay: $30–$60 per hour (based on experience)