Network Finance Operations Specialist

12 month, Full-time, Exempt Brooklyn, NY, US 2 Attachments

Salary Range: $71,000.00 To $91,024.00 Annually

The Organization

Prospect Schools is a high-performing, intentionally diverse K-12 college preparatory charter network serving more than 3,000 students in nine schools in Brooklyn. Prospect Schools models its curriculum on the renowned International Baccalaureate Program, a rigorous program that raises the level of academic responsibility for students while also preparing them to be global citizens.

Our experienced team is dedicated to our mission to prepare a diverse student body to have a positive impact on society and develop a lifelong passion for learning, and guided by our Core Values:

Curiosity :
Develop sound judgment and intellect by asking questions confidently and thinking critically

Care :
Support others by grounding every action in empathy while championing equity and inclusion

Persistence :
Grow and learn by solving problems with determination, creativity and tenacity

Passion :
Succeed by approaching challenges with excitement, enthusiasm and self-assurance

We have a vision to become, by 2030, the leading network of intentionally diverse schools where all students and educators can learn, work and thrive. Find out more about who we are and what we believe by spending a few minutes reading our 2025 Annual Report .

The Finance Operations Specialist supports day-to-day financial operations, procurement coordination, grant administration, and contract management functions across the network and schools. This role serves as a key operational partner to central office teams and school based leaders by supporting transaction management, troubleshooting financial processes, monitoring grant-related spending, and coordinating vendor and resource management systems.

Support network and school operations stakeholders in executing day-to-day finance transactions in support of programming

Manage network and school reporting and communication related to credit card administration, expense coding, and spend analysis

Maintain finance knowledge management resources, including key financial operations documents and process guides

Support troubleshooting of financial operations issues and elevate unresolved matters to appropriate Finance team members

Pull financial reports and budget information from Sage Intacct and other network systems tosupportdata triangulation and analysis

Serve as NYSTL order coordinator andsupportcentralized planning and purchasing processes

Support grant expense tagging in the accounting system ensure accurate coding and compliance

Assist with monitoring grant-related expenditures andmaintainingsupporting records

Provide financial operationssupportto development and other cross-functional teams by gathering financial documentation and budget information

Maintain organized grant documentation systems tosupportreporting and audits

Support ongoing development and improvement of financial operations systems and processes

Partner with program and finance teams to track grant utilization and proactively identify under spend or overspend risks

Manage general finance email accounts and ensure that invoices and related inquiries are directed to the appropriate team and/or school

Maintain databases for contract tracking, documentation collection, renewal monitoring, and coordination across teams

Assist stakeholders, including Finance and Operations leaders, with vendor management workflows and spend tracking

Coordinate contract review process with Finance, Legal, Operations, and relevant program leads

Assist with network-wide contract coordination and vendor…