Operations Coordinator

Job Type: Full time, hybrid (working from our DUMBO, Brooklyn office at least 3 days per week)
Salary: $70-80,000/year
Reports to: Jinny Suh, Director of Operations
Applications close: Tuesday, October 20, 2026

The Operations Coordinator will work alongside Center for Public Enterprise’s (CPE) Director of Operations to keep the organization running smoothly as we grow. CPE is a small team doing a lot: hiring and onboarding new staff, hosting convenings and briefings, sending staff across the country, reporting to funders, and publishing a steady stream of research. That work has grown past what one person can own, and we’re looking for someone to quickly take on a share.

This role is intentionally flexible. We describe four areas of work below, and the right person might want to own one of them fully, or take on a mix of two or three. We would rather shape the job around a strong candidate than force someone into a fixed list, so in your cover letter, tell us which areas you’re most drawn to and why.

We’ll settle the final scope together with the person we hire.

Whatever mix of focus areas you take on, every version of this role includes:

• Serving as a second point of contact, alongside the Director of Operations and Chief of Staff, for day-to-day operational questions from staff.
• Keeping shared systems organized and current, including Drive folders, shared calendars, contact lists, and internal how to guides.
• Taking over recurring tasks from the Director of Operations and Chief of Staff and writing down how they’re done, so nothing depends on one person’s memory.
• Flagging problems early, such as a missed deadline, a vendor issue, or a process that isn’t working, and proposing a fix.

For someone who likes making sure colleagues have what they need to run their projects smoothly.

• Run hiring logistics: posting roles, managing the applicant inbox, scheduling interviews, and sending offer and decline letters.
• Own onboarding and offboarding for staff, fellows, and interns, including accounts, equipment, orientation, and paperwork.
• Manage our tech accounts and tools (Google Workspace, Slack, and other software), including adding and removing users and cutting subscriptions we no longer need.
• Keep personnel files, the staff handbook, and internal policies organized and up to date.
• Work with the Director of Operations on benefits enrollment, payroll changes, and employment paperwork.

For someone who takes pride in owning a show that must go on.

• Plan and support CPE events, including convenings, briefings, working group meetings, webinars, and our staff retreat: venues, catering, AV, invitations, and run-of-show.
• Support the logistics of the consortia and working groups CPE runs with partner organizations.
• Book and manage staff travel for conferences, speaking engagements, and partner meetings, including reimbursements from event hosts.
• Manage vendor relationships and track event budgets.
• Handle day-to-day logistics at our office in DUMBO, Brooklyn, such as meeting space and visitors.

For someone who wants to support fundraising without having to generate or manage leads.

• Maintain our grants calendar:
  Final date to receive applicationss, report due dates, and renewal timelines.
• Pull together application materials, including budgets, attachments, organizational documents, and staff bios, and make sure everything is submitted correctly and on time.
• Track what we’ve promised funders and work with program teams to gather what’s needed for funder reports.
• Keep funder and donor records current in our CRM, and prepare short briefing notes before funder meetings.
• Schedule and…