Project Manager - Montrose, NY

This opportunity is contingent upon award.

HFS Company is a recognized Architecture/Engineering/Construction project management and consulting firm working on a variety of federal, military, and commercial projects throughout the US and Europe. We provide full-service A/E design and support services across the entire lifecycle of our clients' facilities and assist our clients to reach their capital improvement goals.

The Project Manager (PM) provides full‑time onsite project management support for the EHRM Infrastructure Upgrades project at the Hudson Valley Health Care System FDR Veterans Affairs Medical Center in Montrose, NY. The PM supports the COR through project coordination, stakeholder communication, schedule and budget monitoring, risk tracking, meeting facilitation, document control, and required VA reporting.

The PM provides contractor support only and will not perform inherently governmental functions, accept or reject work, authorize changes, supervise Government personnel, or assume responsibilities assigned to the A/E, construction contractor, Contracting Officer, or COR.

• Coordinate with VHA, VISN, Hudson Valley Health Care System, Montrose VAMC, A/E, construction contractor, and project team stakeholders
• Facilitate communication, resolve issues, de‑conflict standards, and maintain project momentum
• Keep the COR informed of project status, risks, disputes, and required Government actions
• Support progress meetings, project reviews, and action‑item tracking

• Monitor schedules and recommend adjustments for slippages, critical path issues, phasing, and milestone risks
• Monitor financial data, budget tracking, obligations, payments, balances, and planned expenditures
• Review cost proposals, support change documentation, and assist with cost estimate analysis
• Compare progress against schedules, budgets, and payment applications to support COR review
• Identify risks, recommend mitigation, and support claims/dispute analysis when requested

• Support QA, safety, schedule, cost, change, and information management processes
• Track required tests and inspections against specifications and schedule requirements
• Coordinate inspection and testing matters with the General Contractor, testing agencies, and VA stakeholders
• Support commissioning with the Commissioning Agent and General Contractor

• Maintain project records, correspondence, meeting documentation, construction administration files, and as‑built information
• Prepare and maintain the Project Management Plan, including communication, schedule management, quality assurance, and risk management components
• Update Project Tracking Reports bi‑weekly and at least 24 hours before recurring status meetings with current comments, obligations, dates, contract information, and status
• Use Autodesk Build/Autodesk Construction Cloud as the official project communication and collaboration platform for RFIs, submittals, schedules, shutdown requests, action items, reports, testing, safety inspections, photos, and site surveys
• Support EHRM project package documentation, including SOW/PWS, RFP, and cost estimate materials when applicable
• Maintain electronic filing and project data in VA‑required systems; submit records per COR direction
• Provide the COR a monthly breakdown of hours spent on the assigned project

• Project Management Plan with communication plan, schedule management plan, quality assurance plan, and risk management plan
• Weekly summaries and meeting documentation, including agendas, minutes, action items, and Government follow‑up items
• Consolidated…