Coordinator-Support Services; FGP), Manhattan

We have an exciting opportunity to join our team as a Coordinator-Support Services. In this role, the successful candidate provides high-level administrative and project management support to the Senior Director of the Affiliation Office. Through independent decision-making and project leadership, the Coordinator ensures the efficient administration of affiliation-related operations and supports the collaboration between NYU and NYC Health + Hospitals.

• Independently manage and prioritize the Senior Director's calendar and coordinate meetings with physicians, executive leadership, and affiliate site stakeholders across Bellevue, Woodhull, Gouverneur, Cumberland, Carter, and Coler.
• Serve as the primary operational point of contact for internal and external inquiries, independently assessing issues, determining appropriate resolutions, responding to routine and moderately complex matters, and escalating only those requiring executive intervention. This is inclusive of facility and environmental services related matters impacting NYU space at Bellevue.
• Lead and coordinate administrative projects and cross-functional initiatives on behalf of the Affiliation Office, establishing timelines, monitoring progress, and driving projects to successful completion with minimal supervision.
• Oversee the daily monitoring and management of undictated operative reports, analyzing compliance trends, communicating with physicians and department leadership regarding deficiencies.
• Manage the maintenance and distribution of monthly physician schedules in accordance with Affiliation Agreement requirements.
• Oversee procurement-related activities, including evaluating office supply needs, preparing and approving routine purchase requisitions within established guidelines.
• Maintain and administer confidential Affiliation Office records and databases while exercising independent judgment regarding document retention, access controls, and compliance with institutional policies, regulatory standards, and data privacy requirements.
• Direct the administration of Graduate Medical Education (GME) Quarterly Time Survey reporting processes, ensuring timely completion, analyzing participation trends, and implementing process improvements to enhance reporting accuracy.
• Monitor provider compliance with NYC Health + Hospitals mandatory training requirements; analyze compliance data, prepare reports, and independently coordinate action plans with departmental leadership.
• Partner with Bellevue Finance and NYU departments to facilitate provider Medicaid and Medicare billing enrollment processes and independently coordinate follow-up strategies to ensure timely submission of required documentation.
• Maintain and reconcile records of financial transactions, invoices, and checks exchanged between Bellevue Finance and NYU Finance.
• Serve as a lead coordinator for Joint Commission, New York State Department of Health (DOH), and other regulatory reviews by interpreting documentation requirements, directing record-gathering efforts, validating compliance status, and coordinating responses to survey requests.
• Lead the development and coordination of JOC approval memos to the departments.
• Identify opportunities to enhance operational efficiency, streamline workflows, improve recordkeeping practices, and implement process improvements that strengthen administrative operations across Affiliation Office functions.
• Perform other duties, special projects, and operational initiatives as assigned, often acting as a subject matter resource for the Affiliation Office.

To qualify you must have a

Minimum Qualifications:

Bachelors degree with a minimum of 3-5 years of progressively responsible administrative experience. Excellent written and oral communication skills with the ability to effectively communicate with all levels within the organization. Highly organized and detail-oriented, with strong time-management and prioritization skills. Proficiency in Microsoft office products specifically excel, Adobe, and outlook. Demonstrates ability to work independently, exercise sound judgment, and proactively manage multiple priorities in a fast-paced environment.

Preferred Qualifications:

None.

Qualified candidates must be able to effectively communicate with all levels of the organization.

NYU Grossman School of Medicine provides its staff with far more than just a place to work. Rather, we are an institution you can be…