Conference​/Event Coordinator

The Manhattan Strategy Group (MSG) is seeking a Conference/Event Coordinator to support the U.S. Trade and Development Agency (USTDA) with event management, logistics, outreach and related activities. USTDA requires support to plan, organize, and implement partnership building activities that support the Agency’s mission, including reverse trade missions (RTMs), conferences, forums, workshops, trainings, and other events.

A full range of services necessary to successfully execute these activities includes, but is not limited to, event planning and project management; venue and vendor coordination; domestic and international travel and logistics; support for high-level foreign delegations and U.S. Government participants; participant recruitment, outreach, and registration; development of agendas, itineraries, and event materials; interpretation and translation; audiovisual and virtual event support;

transportation, lodging, and other on-site logistics; and post-event monitoring, evaluation, data analysis, reporting, and closeout activities.

MSG specializes in delivering innovative solutions in program management, logistics, training and technical assistance, research and evaluation, marketing and communications, and technology and digital services to a range of federal, state and local clients.

• At least five (5) years of experience planning, coordinating, and implementing conferences, forums, trade missions, training, workshops, or similar domestic or international events.
• Demonstrated experience supporting events from initial planning through on-site execution and closeout.
• Experience coordinating venues, registration, vendors, catering, room layouts, signage, participant communications, meeting schedules, transportation, materials, and other event-related requirements are required.
• Capable of managing multiple event work streams simultaneously, maintaining detailed schedules and task trackers, coordinating with internal and external stakeholders, and responding quickly to changing requirements.
• Strong organizational, customer service, communication, and problem-solving skills are required.

• Demonstrated knowledge of international trade, including industry and sector expertise, trade capacity building, and U.S. commercial opportunities, with the ability to identify appropriate foreign delegates, U.S. businesses, technical experts, site visits, speakers, and business briefing participants that will most effectively accomplish USTDA’s objectives for a particular RTM, Conference, Forum, Training, or similar event;
• Expertise in planning, organizing, and executing RTMs, Conferences, Forums, Trainings, and other events in the United States and overseas, including in-person, virtual, and hybrid formats, and the demonstrated capacity to successfully manage multiple events and Task Orders concurrently across different countries, cities, time zones, and sectors;
• Expertise in identifying, vetting, and coordinating with appropriate technical and industry experts who can support the planning, development, and execution of sector-specific events and ensure that event programming is technically relevant and responsive to USTDA’s objectives;
• Expertise in identifying, recruiting, and securing appropriate speakers, moderators, U.S. companies, government representatives, and other stakeholders for events related to U.S. commercial opportunities in USTDA target markets;
• Expertise in domestic and international travel planning and implementation, including the coordination of complex, multi-country and multi-city itineraries, air and ground transportation, lodging, visas and other travel documentation, and travel-related changes or disruptions;
• Expertise in…