Senior Conference Planning Manager

The Portfolio Group, under the Workplace Experience Group umbrella, delivers seamless experiences from the breakroom to the boardroom, providing a signature suite of services for each unique business portfolio. Our team builds partnerships that excel, creating experiences that break the mold, where convenience, consistency, and excellence are a given. One Partner. Infinite Solutions.

This Senior Event Planner is responsible for the end-to-end planning, management, and execution of complex corporate events within a global banking and financial services environment. This role partners closely with senior business leaders, clients, internal stakeholders, and external partners to deliver high-touch, strategically aligned events that meet business objectives, brand standards, and financial controls.

The role requires a strong understanding of the banking and financial services business, including the expectations of senior bankers, executives, clients, business leaders, and other high-profile stakeholders.

The Senior Event Planner will independently manage programs ranging from executive meetings and client dinners to large-scale, multi-day conferences with multiple breakout rooms, general sessions, receptions, hospitality functions, guest accommodations, transportation, registration, and ancillary programming.

The position requires the ability to manage multiple programs concurrently while maintaining exceptional standards for client service, confidentiality, compliance, financial controls, brand integrity, and operational execution

COMPENSATION:
The Salaried rate for this position is $ to $. If both numbers are the same, that is the amount that Aramark expects to offer. This is Aramark's good faith and reasonable estimate of the compensation for this position as of the time of posting.

BENEFITS:
Aramark offers comprehensive benefit programs and services for eligible employees including medical, dental, vision, and work/life resources. Additional benefits may include retirement savings plans like 401(k) and paid days off such as parental leave and disability coverage. Benefits vary by location and are subject to any legal requirements or limitations, employee eligibility status, and where the employee lives and/or works.

For more information about Aramark benefits,  Aramark Careers - Benefits & Compensation

There is no predetermined application window for this position, the position will close once a qualified candidate is selected. Qualified applicants with arrest or conviction records will be considered for employment in accordance with all applicable laws, including, but not limited to all applicable Fair Chance Ordinances and Acts. For jobs in San Francisco, this includes the San Francisco Fair Chance Ordinance.

• Lead end-to-end planning and execution of client, executive, employee, and corporate events within a banking/financial services environment.
• Independently manage multiple concurrent events with varying complexity, budgets, and timelines.
  
  Partner with business leaders and stakeholders to define objectives and deliver high-impact event experiences.
• Manage executive- and client-facing events involving C-suite leaders, investors, partners, and VIP attendees.
• Develop event strategies, budgets, timelines, and execution plans aligned with business goals.
• Communicate professionally with senior executives and key stakeholders.
• Lead multi-day conferences, meetings, and complex programs with breakout sessions, receptions, hospitality, and networking events.
• Develop, manage, forecast, and reconcile event budgets while ensuring cost control and compliance.
• Provide budget reporting, risk assessments, status updates, and recommendations to senior leadership.
• Negotiate and manage vendor agreements, contracts, invoices, purchase orders, and financial reconciliations.
• Source and manage hotels, venues, room blocks, vendors, and event-related contracts.
• Oversee event marketing, communications, registration platforms, guest management, and attendee engagement.
• Coordinate executive and attendee travel logistics, including air and ground transportation.
• Serve as the primary planning lead and on-site event manager, ensuring seamless execution across all work streams.
• Develop agendas, room layouts, production schedules, staffing plans, and run-of-show documentation.
• Coordinate audiovisual, production, technology, food and beverage, signage, registration, and transportation requirements.
• Build strong…