Junior Producer

RTM Business Group is a professional development conferences and events company creating high-impact experiences across the EdTech, Healthcare, Government, Medical, and Banking sectors. We partner with Fortune 1000 organizations and bring together senior leaders, including the C-suite, for thoughtfully curated content and real peer-to-peer connection.

What truly sets RTM apart is our people and how we work. Our events take place in major cities across the country:
Los Angeles, Austin, San Diego, Miami, Chicago, Washington, DC, and more, and our teams travel together to make them happen. This isn’t traditional work travel, it’s a shared, fast-paced, hands-on experience that builds trust, strengthens cross-department relationships and creates lasting friendships.

We’re a highly collaborative, energetic group that values ownership, accountability, and showing up for one another. We work hard, move quickly, and celebrate wins together, on the road and at home.

RTM offers a collaborative, entrepreneurial environment where strong performers are trusted, supported, and given real responsibility. You’ll have direct access to leadership, ongoing training and the opportunity to meaningfully contribute to the future growth of our organization.

RTM Business Group is seeking a Junior Event Producer to support our K-12 education conferences and events. This role combines speaker recruitment, relationship building, industry research, and conference programming to deliver engaging, high-quality event experiences.

The ideal candidate is a proactive, organized professional who enjoys getting buy-in from senior leaders, researching industry trends, and building compelling conference programs. This position requires strong sales, communication, outreach, and project management skills, along with the ability to manage multiple deadlines and priorities.

The Junior Event Producer will report to the Production Manager and collaborate closely with our Production, Sales, and Event Operations teams.

This role is Hybrid in NY, NJ and CT with 2 days a week in the office or remote in CA, FL, TX, PA, GA, OH, SC and IN.

Conference Research & Program Development

• Research industry trends, industry challenges, and emerging topics to develop relevant conference programming.
• Analyze past event feedback, industry insights, and market trends to identify opportunities for future programs.
• Develop conference agendas, including session topics, panel discussions, keynote presentations, and speaker lineups.
• Collaborate with internal teams to ensure programming aligns with audience needs and event objectives.

Speaker & Delegate Recruitment

• Identify, prospect, and engage senior-level professionals, including leaders and executives, to participate as speakers and delegates.
• Conduct consistent outreach through email, phone, Linked In, and other channels to build relationships and secure participation.
• Effectively communicate the value of RTM's programs, pitching prospective participants on speaking and attendance opportunities.
• Build and maintain a strong pipeline of prospective speakers and delegates, ensuring timely follow-up and engagement.
• Coordinate with the Sales team to align outreach efforts and support event participation goals.

Event Preparation & Execution

• Manage speaker communications, including session preparation, biographies, headshots, presentations, and other required materials.
• Maintain accurate speaker, delegate, and program information within internal databases and tracking systems.
• Coordinate with Event Operations on speaker logistics, audiovisual requirements, room setups, and session schedules.
• Support on-site event execution, ensuring speakers are prepared,…