Contracts & Procurement Administrator; Nassau County, NY

Position: Contracts & Procurement Administrator (Nassau County, NY)
Location: New York

Job :
New York, New York, United States Capabilities:
Project Management Office Setup:
Office/Onsite Salary: $ - $Company:
Jacobs At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good.
Your impact
Jacobs is seeking a highly organized and collaborative Contracts Administrator / Procurement Specialist to support the Nassau Community College procurement and contract administration functions. This position plays a critical role in ensuring the effective acquisition of goods and services, administration of contracts, compliance with applicable public procurement regulations, and stewardship of College resources.

The successful candidate will work closely with College departments, vendors, consultants, and stakeholders to facilitate procurement activities and manage contracts throughout their lifecycle. This role requires strong analytical skills, attention to detail, knowledge of public-sector procurement practices, and the ability to maintain productive working relationships across a diverse organization.

Responsibilities:

Support the procurement and contract administration process for goods, services, professional services, and capital projects.

Assist in the development, review, issuance, and administration of solicitations, including Requests for Proposals (RFPs), Invitations for Bids (IFBs), Requests for Qualifications (RFQs), and other procurement documents.

Prepare, review, and process contract documents, amendments, renewals, purchase orders, and contract modifications.

Coordinate procurement activities to ensure compliance with College policies, New York State regulations, SUNY requirements, and applicable public procurement standards.

Evaluate vendor submissions for responsiveness and compliance with solicitation requirements.

Monitor vendor and contractor performance and ensure contractual obligations are met.

Review and process contractor and vendor invoices to ensure accuracy, compliance, and timely payment.

Support budget tracking, cost analysis, and financial reporting related to procurement and contracts.

Assist with contract negotiations and change management activities.

Maintain contract files, procurement records, and documentation in accordance with audit and record retention requirements.

Conduct contract closeout activities and ensure completion of all contractual obligations.

Provide guidance to College departments regarding procurement procedures, contract requirements, and purchasing best practices.

Collaborate with legal, finance, facilities, and operational teams to identify and mitigate contractual risks.

Support internal and external audits and provide documentation as required.
Here's what you'll need
Bachelor's degree in Business Administration, Public Administration, Supply Chain Management, Finance, Accounting, Procurement, Construction Management, or a related field.

Minimum of five (5) years of professional experience in procurement, purchasing, contract administration, grants administration, or a related field.

Demonstrated knowledge of public-sector procurement practices and competitive solicitation processes.

Experience preparing, reviewing, negotiating, and administering contracts.

Knowledge of procurement regulations, contract terms and conditions, and compliance requirements.

Experience with budget monitoring, financial reporting, and invoice processing.

Strong analytical, organizational, and problem-solving skills.

Excellent written and verbal communication skills.

Ability to manage multiple priorities…