Assistant Project Manager

Electra USA is one of the largest electromechanical contractors in the New York market, delivering integrated, high-performance systems across the commercial, transportation, infrastructure, and mission-critical sectors, employing over 1100 employees. Through Electra USA’s operating units, Hellman Electric, Gilston Electric, F.W. Sims Mechanical, and PJ Mechanical, Electra USA brings technical excellence, reliability, and innovation to every project.

The Assistant Project Manager supports Project Managers in the total management of projects assigned to the Electrical Division, including planning, budgeting, scheduling, customer interaction, and internal reporting and coordination. The Assistant Project Manager carries substantially the same responsibilities as a Project Manager but, given less tenure and experience in the role, works under the close supervision of a Project Manager on all project requirements.

Position offers career path to Project Management.

• Support the Project Manager in the successful execution of assigned commercial electrical construction projects from pre-construction through closeout, ensuring work is delivered on schedule, within scope, and within budget.
• Assist with developing project scopes, objectives, schedules, and detailed project plans; monitor progress against key milestones and deliverables.
• Coordinate with Project Managers, Foremen, Superintendents, Engineering/CAD teams, and other project stakeholders to support efficient day-to-day project execution.
• Help identify, track, and resolve project issues, escalating significant concerns to the Project Manager, Project Supervisor, or Superintendent as appropriate.
• Provide concise and timely project reporting to support project accountability and decision‑making.

• Manage and maintain accurate project documentation, including submittals, RFIs, change orders, transmittals, correspondence, and other project records using applicable project management systems and software.
• Support the development and review of shop drawings and coordinate with Engineering/CAD teams to facilitate timely approvals.
• Apply appropriate processes and controls to help manage changes to project scope, schedule, and cost.

• Assist with maintaining project schedules, tracking milestones, and coordinating daily activities with electrical Foremen and other field personnel.
• Track procurement and material deliveries to ensure materials are ordered, received, and available at the jobsite when needed for construction.
• Verify that materials and equipment meet contract specifications, quality requirements, and project needs.
• Assist with managing vendors, subcontractors, and manufacturers to support timely and efficient project execution.

• Assist with monitoring project costs, reviewing job cost reports, and identifying variances or potential cost concerns.
• Support the preparation of quarterly job projections, forecasts, and other project financial reports using appropriate cost analysis techniques.
• Assist with timely monthly billing, including tracking percent complete and supporting negotiations with clients regarding progress billing.
• Support the preparation, pricing, negotiation, and processing of change orders with clients and other project stakeholders.

• Support the Project Manager in maintaining strong, professional relationships with clients and project stakeholders.
• Communicate professionally and collaboratively with subcontractors, vendors, manufacturers, engineers, architects, and clients.
• Assist in addressing and resolving project‑related issues…