Publishing Assistant, Springer Journals

Publishing Assistant – Springer Journals

Location:

New York (Hybrid working model)

Springer Nature is one of the leading publishers of research in the world. We publish the largest number of journals and books and are a pioneer in open research. Through our leading brands, trusted for more than 180 years, we provide technology‑enabled products, platforms and services that help researchers uncover new ideas and share their discoveries, health professionals stay at the forefront of medical science, and educators advance learning.

We are seeking a motivated and enthusiastic individual to join our Business, Economics, and Statistics Journals Group as a Publishing Assistant. Under the guidance of the Executive Publisher, the Publishing Assistant provides administrative and project‑management support for a portfolio of journals in Business, Economics, Social Sciences & Statistics, and offers general assistance to the team of Publishers based in New York and the global program.

The Publishing Assistant will help deliver best‑in‑class service to Editors‑in‑Chief, Editorial Board Members, society representatives, authors, and peer reviewers. Working with colleagues throughout the company, you will also gain valuable exposure and experience in many aspects of the publishing industry.

• Understanding and contributing to meeting the annual targets for journal submission, publication, and transfer volumes, as well as turnaround times
• Serving as a vital information resource for Editors‑in‑Chief, Editorial Board members, and society partners
• Handle general enquiries from within Springer and from external partners, especially external editors and authors
• Prepare materials for team reports, conferences, and board meetings, including assistance with PowerPoint presentations, and provide administrative support for team meetings
• Request annual journal reports and monitor the schedule
• Report key performance indicators such as article output, usage, citations, and media coverage
• Manage ongoing and ad hoc editorial and publishing projects under the direction of publishing editors, such as assistance with editor recruitment and onboarding; compiling and reporting on journal metrics; researching complex ethics cases; managing and monitoring invoices and payment requests; and other projects as assigned
• Develop strong working relationships with colleagues across all departments to coordinate ongoing production, editorial office, marketing, conferences, and other internal department deadlines
• Contribute to social media initiatives and support a variety of marketing initiatives and activities
• Input and maintain relevant data in systems, such as JFlow, Core Media Studio, etc.
• Liaise with Publishing Assistants in other publishing divisions and units to share best practices and propose improvements to workflows, operations, and communications
• Contribute to the wider Springer Journals group by taking part in cross‑departmental projects and initiatives, with respect to publication ethics, data transparency, Open Access policy, and other industry developments

• Bachelor’s degree or equivalent, preferably in a relevant discipline
• Strong verbal and written communication skills
• Exceptional organizational skills with the ability to manage multiple priorities and work independently
• Resourceful and proactive in problem‑solving and identifying opportunities
• Excellent interpersonal and team collaboration skills, with the ability to work effectively across all levels
• Professional, diplomatic, and confident when engaging with senior stakeholders
• Strong presentation and networking abilities
• Previous experience in academic publishing is preferred
• Flexible and adaptable to working in a multicultural environment
• Commercial awareness and an entrepreneurial mindset

• Please submit an updated CV, along with a cover letter introducing yourself and explaining why you are interested in the full‑time Publishing Assistant role

• Medical, Dental and Vision
• 401(k) with company match and contribution
• Hybrid office working policy, Summer Hours, and paid time off
• Flexible Spending and…