NYC Event Coordinator

Bike to the Beach is a non‑profit, 501c3, that develops networks of support for the autism and disabilities community through collaborative partnerships with non‑profits, companies, and the community. Our signature fundraising events are cycling events from cities. We host these events and have a network of partners in 7 major markets around the country.

The Nation’s largest charity cycling series to support Autism and disabilities is looking for an energetic Event Coordinator to help execute our remaining Charity cycling events in July, September, and October.

Your Primary Responsibility:
Working with existing Event Staff to plan, organize and execute a 100, 50, and 25-mile cycling events.

Bike to the Beach is a non‑profit committed to funding meaningful solutions for lives touched by autism spectrum disorders and intellectual/developmental disabilities. We do this through fundraising cycling events in 8 cities nation‑wide that will raise over $2 million in 2022.

You will be helping host two (or more) of our remaining, covid‑friendly events on the following dates:

• New England (Boston to Newport, RI):
  September 17, 2022
• New York (NYC to Smith Point, LI):
  September 24, 2022
• Houston (Houston to Galveston, TX):
  October 15, 2022

With over 10+ years of hosting cycling events, our event staff meticulously plans each event aspect of our 100‑mile, destination rides. Each event is 8 to 10 events in one: a pre‑ride packet pick‑up, starting‑line, an event course, 7 to 8 rest stops, a finish‑line, a bus send‑off, and more. And it will be your job to work with our team to execute events that amaze our fundraisers/riders flawlessly.

The event execution for each of our events occurs over a four (4) day period. We will transport you to the host event city starting the Wednesday before the event.

Prior to the event:
You will help execute the planning of the event, including picking‑up or dropping off equipment or supplies, marking the route, hosting our packet pick‑up, and more.

On ride day:
You will be one of four (4) or five (5) event Coordinators assigned to execute all aspects of the event, including setting‑up and closing event locations (staring‑line, rest stops, etc.), coordinating with and managing volunteers and other event staff, driving the route to support and cheer on our riders and volunteers, pack van and trucks, and more.

You will be an important part of a passionate, hardworking team that likes to work hard and have enjoys doing it. You will love this job if you like to problem solve, work hard, help others, bring positive energy, and, most importantly, have fun.

In your response please include your contact information (phone number and email), let us know why you are interested in helping us with our charity event and/or include a resume outlining your similar experience.

Position Requirements

Availability:
Availability to work 4 days (Wednesday – Saturday) for each event.

Experience and mindset:
Prior event experience; endurance event experience is a plus. Guest focused mindset (We love our riders!). Teamwork is a must (Teamwork makes the dream work!). Exceptional attention to detail and organizational skills.

Skills

• Strong influence, interpersonal, communication, problem solving and creative solution generation skills
• Ability to develop, plan, and implement goals and make procedural decisions and judgments
• Can effectively communicate with Management, Team Members, and Guests
• First aid certification a plus

Movement

• Move, lift, carry, push, pull, and place objects weighing less than or equal to 25 pounds without assistance: sites will require carrying tables, coolers, chairs, etc.
• Move over sloping, uneven, or slippery surfaces as well as up and down stairs and/or service ramps. Reach overhead and below the knees, including bending, twisting, pulling, and stooping.

Driving Skills

• A valid and up‑to‑date driver’s license.
• Comfort driving a van, truck (including driving over bridges, etc.)

This is a consulting contract that will pay: $1,250 per event, plus event expenses.

Our Event Team Members are expected to give their best on the job - so we do our part in letting you know what you need to stay motivated, valued and embrace living your best life!

Awesome culture that’s inclusive, rewarding and FUN!

Full travel reimbursement including hotel and travel to and from each event.

Food and beverage credit for each day worked.

Event gear and merchandise.

All your information will be kept confidential according to EEO guidelines.