Media Operations Assistant

FREDERIC is part of

F. Schumacher & Co. (FS&CO), the 137-year-old design house behind Schumacher, Patterson Flynn, Backdrop, and Tillett. Frederic Media spans three channels — FREDERIC magazine, , and Frederic Media Books — and is now celebrating its 5th year in print. Frederic is the most refreshing voice in design, an elixir for a more beautiful life. Unfettered by outside noise, our editors embrace the unique and unexpected.

Every glossy page becomes a visual feast of the covetable in a magazine born to be collectible. The magazine covers a range of topics that comprise the well-lived life — interior and garden design, architecture, entertainment, art, travel and more. Named after the visionary Frederic Schumacher, who founded

F. Schumacher & Co in 1889, Frederic is a must-read for designers and design lovers looking to stay ahead of the curve.

This role sits on the Frederic Media team’s Publishing and Sales side and touches all three channels — magazine, website, and books. The day-to-day is ad sales operations, cross-team logistics, events coordination and project management. This role will work closely alongside our editors and across the Schumacher family of brands, so a genuine love of magazines, design, and the printed page matters as much as the operational skill set below.

• Create and manage Insertion Order process (IOs), Ad film submissions, and Ad invoices in Magazine Manager and  our ad sales and CRM systems; stay current on features and updates
• Maintain weekly Ad Sales Estimates and Positioning trackers, including ad placement within each issue
• Maintain the Ad Submissions tracker: log ad materials (“film”) as they arrive for each issue and route them to the Art Director, pushing advertisers when materials are running late
• Assist the Sales Director with mailing printed issues to advertisers, preparing tear sheets (the printed page showing an ad as it ran, sent to advertisers as proof of publication), and prepping for sales meetings
• Maintain an editorial credit tracker: when a brand’s product — a chair, table, vase, watch, for ex— appears in an editorial photo shoot, that’s a “credit” for the brand.
• Work alongside the Publishing Director and outside agency on preparing print orders (distribution plan) for each quarterly Volume of the magazine

• Work with the Publishing Director to submit book order forms to our book publishing partner, outlining quantity, timing, and details for each order
• Liaise with The Hub, our fulfillment partner, on book fulfillment and inventory for event use

• Maintain the Events tracker and events calendar, and liaise with the Events team on deliverables — our events include book signings, advertiser-sponsored happenings, and our annual IT List Gala
• Track book inventory for events, and submit printer order forms to arrange magazine copies needed for events

• Using  and Notion, our project management tools, manage calendars, projects, and team tasks across our core trackers:
  Publishing Strategy (cross-team project status), Production Schedule, the Magazine Timeline (the print schedule for each issue), and Frederic Marketing Weekly
• Order office supplies and other items as necessary
• Attend team meetings to collect and convey information, and prepare agendas
• Organize recurring and external meetings

This is a role with a lot of moving pieces at once, across all three Frederic Media channels — several live trackers, a quarterly production cadence, and a web of people across the company who keep things on schedule. Nothing about it is technically complex, but it rewards someone who’s naturally organized and doesn’t let details slip.

• Bachelor’s degree, with some exposure to data analysis
• Str…