Permitting & Zoning Coordinator

Location: Newburgh, NY

Remote Status: On-Site

Job :1633

# of Openings:1

Tectonic is actively seeking a full-time Permitting & Zoning Coordinator to join our team. This position is based out of our Newburgh, NY Office, with flexibility to work from our White Plains, NY;
Forest Hills, NY; or Millburn, NJ Offices. Candidates working from one of the alternate office locations must be available for occasional travel to our Newburgh Office as needed.

This position is ideal for an organized, detail-oriented professional with permitting experience who is comfortable working with project drawings, coordinating revisions, and coordinating a high volume of projects through established permitting and zoning processes.

The successful candidate will work closely with engineers, project managers, and design and drafting teams to interpret and apply code, zoning, and permitting requirements provided by the project team to applicable project drawings and coordinate the resulting workflow through completion.

• Manage permitting and zoning activities across multiple concurrent projects in a high-volume environment.
• Review code requirements, comments, objections, and other permitting information provided by expeditors, engineers, clients, and internal project teams.
• Read and navigate project drawing sets, with primary focus on zoning and code-related sheets and information.
• Interpret provided code, zoning, and permitting requirements and determine how they apply to the applicable portions of project drawings.
• Review drawings to ensure provided zoning and code requirements are accurately incorporated.
• Prepare clear drawing redlines and markups using Bluebeam and communicate required revisions to design and drafting teams.
• Coordinate drawing revisions with engineers, project managers, and design and drafting personnel through established project workflows and systems.
• Submit and track drafting requests through Smartsheet and other established project management systems.
• Review completed revisions to confirm that requested zoning and code-related changes have been properly incorporated.
• Coordinate permit applications, comments and objections, drawing revisions, resubmissions, approvals, and related documentation.
• Track project status, outstanding items, deadlines, required follow-up, and completion across multiple assignments.
• Communicate questions and issues requiring engineering, architectural, structural, civil, or other technical review to the appropriate project team member.
• Develop familiarity with recurring requirements and project processes and apply knowledge gained from prior projects to future assignments.
• Maintain accurate and organized project records, tracking information, and supporting documentation.
• Provide timely updates to project teams regarding permitting status, outstanding requirements, revisions, and delays.
• Attend meetings, site visits, or other project-related activities as needed.
• Perform other related duties as assigned.

• Demonstrated experience in permitting, expediting, zoning, project coordination, or a similar role; experience with permitting processes comparable in complexity and volume to New York City is strongly preferred.
• Associate's or Bachelor's degree in a related field is preferred;
  High School Diploma or equivalent required.
• Ability to read, understand, and navigate architectural and engineering drawing sets.
• Demonstrated ability to interpret written code, zoning, permitting requirements, comments, or objections provided by project professionals and translate them into clear drawing markups and action items.
• Experience preparing drawing redlines and coordinating revisions with design, drafting, engineering, or project teams preferred.
• Experience with Bluebeam strongly preferred; experience with Smartsheet, AutoCAD, GIS, or similar project and drawing management systems is a plus.
• Strong organizational skills with the ability to independently manage and track a high volume of concurrent assignments, deadlines, revisions, and follow-up items.
• Detail-oriented with strong problem-solving skills and the ability to retain and apply recurring project requirements and processes.
• Strong written and verbal communication skills with the ability to effectively coordinate with internal teams, clients, expeditors, and other project stakeholders.
• Proficiency in Microsoft Office Suite.
• Self-motivated, dependable, and able to work independently within established processes while recognizing when technical issues…