Transportation Coordinator

Transportation Coordinator – Welcome Camp 2026

EF High School Exchange Year is seeking positive, energetic, and responsible individuals to work with international high school exchange students at its Welcome Camp programs held on the EF Academy campus in Thornwood, NY. EF Welcome Camp provides participants with a memorable New York City experience, valuable communication skills, and strong bonds with other exchange students before they embark on their high school exchange year.

• Comfortable liaising with facilities staff, ensuring that the needs of the program are met and relationships maintained.
• Exceptional ability to assess interpersonal dynamics between staff for the purpose of building cohesive teams.
• Experience driving both mini vans and 15‑passenger vans.
• Comfortable with driving long distances and time‑frames.
• Highly organized and experienced working with a large‑scale student program.
• Enjoys problem solving, solutions‑oriented, and remains calm in fluid situations.
• Proficient in Microsoft Suite, especially Excel.
• Able to work with many stakeholders while putting the needs of the program first.
• High degree of emotional intelligence.
• Experience working with and managing a predominantly intern‑level staff.
• Enthusiastic, patient, creative, flexible, and has a great sense of humor.
• Exceptional team‑player who enjoys working with dynamic colleagues.

Oversee all transportation needs, including ensuring transport for staff during student arrivals/departures and days off, and coordinating team‑building and staff bonding activities. Other responsibilities include, but are not limited to, being available to drive students if needed, assisting with the setup of programming, assisting with aspects of campus operations, and ensuring that all staff feel supported in their roles. Must have a valid driver’s license and be comfortable driving a minivan and 15‑person van.

EF Welcome Camp is broken up into four (4) sessions:

• Senior Staff arrivals:
  July 12
• Senior Staff training:
  July 13–16
• All‑Staff Training:
  July 17 – July 22
• Week 1:
  July 23 – July 28
• Week 2:
  July 30 – August 4
• Week 3:
  August 6 – August 11
• Week 4:
  August 13 – August 18
• Staff departures:
  August 19

The position is estimated to work around 45–60 hours per week at $17/hour, with any overtime hours paid at time and a half. All summer staff are provided room and board for the duration of the program. All staff must complete two online training modules to familiarize themselves with the EF High School Exchange Year program and attend a training prior to students’ arrival.